8625 - Business Hub Manager

www.findapprenticeship.service.gov.uk - Jobboard; Stafford; On-site; GBP 60,000 - 80,000; Full time

Job summary

An administrative organization in the United Kingdom is seeking a Band 5 Hub Manager to oversee managerial tasks within the Business Hub. The successful candidate will manage administrative staff, ensure compliance with financial protocols, and provide essential business management information. This role emphasizes leadership and experience in data management. The ideal candidate should have proficiency in MS Word and Excel, with strong organizational skills.

Qualifications

• Experience in managing budgets and financial processes.
• Ability to draft internal and external communications.
• Strong leadership skills to manage staff performance.

Responsibilities

• Manage transactional activity and administrative staff.
• Ensure compliance with financial principles and practices.
• Provide management information to support performance measures.

Skills

MS Word proficiency

MS Excel proficiency

Information collation and analysis

Job description

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.


This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:
Manage the transactional activity associated with the Business Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:
Performance
Audits and Compliance
Finance (Stock taking Management of Stores / Prisoner monies / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier / PIN Phones)
Charitable organisations
Information Assurance
Measuring the Quality of Prison Life (MQPL)
Her Majesty’s Inspectorate of Prisons (HMIP) visits
Subject Access Requests (SARs)
Official Correspondence
Request Complaints
Risk Register
Independent Monitoring Board (IMB)
Action Plans
Self-audit programme
Vehicle maintenance
Procurement including - ordering of staff uniform
Bank signatory
Fixed and local assets
Monitoring contract delivery and performance
Undertake other administrative management tasks including:

Contribute toward the development of local policy, procedures and practice and ensure consistency of application
Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
Analyse and act on data collected by the Hub and produce any relevant reports to show findings
Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
Monitor performance of the Hub
Draft all external and internal communications on behalf of the Hub
Provide Head of Function with management information relating to the relevant area
Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
Act as first point of contact for relevant external stakeholders
Act as requisitioner or approver dependant on local policy
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

Behaviours

Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Making Effective Decisions
Leadership


Essential Experience

Able user of MS Word and MS Excel Information collation and analysis


Technical Requirements

Internal applicants

Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete a qualification as part of their work objectives where these training packages are available Staff that have mapped or re‐graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification.

External applicants

All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the qualification where available.