823 - Fees and Billing Clerk

GRL LEGAL; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading legal chambers seeks a Fees and Billing Clerk to manage billing processes and support fee collection. The ideal candidate will have experience in a professional services environment, strong numeracy skills, and proficiency in case management systems. This role demands excellent communication abilities and a proactive attitude in a supportive team setting.

Qualifications

• Dynamic and highly numerate individual with experience in professional services.
• Previous experience in chambers' fee collection preferred.

Responsibilities

• Oversee billing and payment processes.
• Liaise with practice managers and barristers for effective fee collection.
• Ensure compliance with regulations relating to billing.

Skills

Experience in fee chasing and debt collection

Proficiency in Lex case management system

Strong IT skills

Excellent communication skills

Ability to multitask and prioritize

Analytical and organized

Job description

Our client is a leading public law barristers’ chambers in which excellence is achieved across a range of practice areas. With over sixty members working from its offices in the picturesque Gray’s Inn, they provide specialist legal advice and representation nationwide, in areas including administrative and public law, planning, property, housing, licensing, health and social care, commercial and regulatory law.

Chambers seeks to appoint a highly suitable candidate to the position of Fees and Billing Clerk. The successful candidate will be joining a thriving and ambitious chambers with a friendly, supportive and professional practice management and staff team.

The Role

As the Fees and Billing Clerk, you will play a vital role in the smooth operation and management of the practices of Barristers. Working closely with the CEO, practice managers and barrister members to ensure the continued delivery of a first-class service, through effective fees/invoice billing and aged debt management.

Suitable applicants will ideally have previous experience in Chambers’ fee collection, but candidates from a legal or professional services environment will also be considered.

Key Responsibilities

• Proactively oversee the process for billing and payment, chasing outstanding bills, recording payments and allocating to correct invoices, liaising with the PM team as required. Legal aid billing; oversee the submission of Legal Aid claims on the CCMS Support members and clerks with the submission of legal aid claims, associated assessments, appeals and repayments. Deal with queries regarding bills, invoices and fee notes, including Legal Aid Regularly aged debt reporting and proactively addressing aged debt Liaise with the Senior Clerk, Senior Practice Managers and members on the escalation of fee collection and enforcement. Maintaining accurate records, including time recording and billing databases Ensure compliance with any relevant regulations and procedures relating to billing Preparing reports for tax purposes Work with the CEO and Senior Clerk to proactively keep billing and fee collection processes under review to ensure that they are fit for purpose Management of projects as directed by the CEO and/or Senior Clerks Assisting with ad hoc cover in the finance team during periods of absence Daily BACs approvals

The Ideal Candidate

Chambers is seeking a dynamic, highly numerate, experienced individual who has worked in a similarly successful Chambers/law firm or professional services environment and can demonstrate the following skills:

• Experience in fee chasing and debt collection within a professional services environment Proficient in using the Lex case management system and the LAA billing portal Strong IT and numeracy skills Clear and professional communication skills Ability to multitask, prioritise and work under pressure Positive and collaborative attitude Proactive, analytical and organised

The deadline for applications is 5 pm on Friday, 8 August, although early applications are encouraged, and initial GRL interviews with suitable candidates will take place immediately.