7801 - Data Management Officer

Ministry of Justice; United Kingdom; Remote; GBP 34,000 - 43,000; Full time

Job summary

The Ministry of Justice is seeking a Data Management Officer to enhance data management and governance within the HM Courts & Tribunals Service. This role involves collaboration with various teams to drive data quality and compliance, supporting crucial data-driven decisions. Candidates should have strong skills in data management, governance principles, and experience with SQL and Microsoft Azure. Join us in our mission to modernize the justice system and make a meaningful impact.

Benefits

Flexible working arrangements

Comprehensive training opportunities

Generous annual leave

Qualifications

• Demonstrated experience in data management and governance.
• Strong skills in data analysis and documentation.
• Experience working with data and databases, particularly in a Data Warehouse setting.

Responsibilities

• Work with colleagues to deliver data objectives.
• Support the implementation of master data management.
• Drive improvements in data quality and compliance with governance standards.

Skills

Data governance

Communication

Data quality

Tools

SQL

Microsoft Azure

Job description

The national salary range is £34,140 - £37,105, London salary range is £38,661 - £42,019. Your salary will be dependent on your base location

Working Pattern

Full Time, Part Time, Part Time/Job Share, Flexible Working

Vacancy Approach

External

Location

National

Region

National

Closing Date

28-Jul-2025

Post Type

Permanent

HEO

Number of jobs available

1

Reserve List

12 Months

Job ID

7801

Descriptions & requirements

Jobtitle:Data Management Officer

Directorate:Strategy, Analysis & Change

Workstream:Data, Analysis & Insights

About us

HM Courts & Tribunals Service (HMCTS)is responsible forthe administration of criminal, civil and familycourts andtribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice.We’relooking for individuals who are committed to public service andwant tomakea difference in people’s livesindeliveringjustice.If you’re interested indeveloping acareer with a real purpose, pleaseapply.

HMCTS has embarked on a challenging modernisation programme with the vision to modernise and upgrade our justice system so that it works even better for everyone, from judges and legal professionals, to witnesses, litigants, and the vulnerable victims of crime. This will helpconsolidatethe UK’s position at the forefront of an increasingly competitive international legal market as well as ensuring access to justice for all. This is an exciting time to join the organization and be part of a programme making a real difference.

For more information about our digital transformation, watch the Justice Matters video to see the benefits this £1bn investment is delivering to our customers: https://youtu.be/3_xDMTQ6DJQ

About the role

The Data, Analysis & Insight team(DAI) plays a pivotal role in supportinga whole rangeof senior leaders across the business through reporting, analysis, and insights. Our work supports the organisation’s overall strategy and empowers senior leaders to make strategic, data driven business decisions. In December 2021 we published our Data Strategy, setting out HMCTS’s commitment to becoming a data driven organisation. HMCTS Data Strategy (publishing.service.gov.uk)

As part of this strategy, HMCTS has invested in a cloud-based strategic data platform to transform the ways in which we work with data and enable us to add more value than ever to the organisation and the public. This platform is now technically complete, and we are looking for enthusiastic and motivated individuals to join our team and help us exploit ournew technology.

This role will be based in our Data Management and Engineering unit, reporting to our Head of Data Management. It is a pivotal role for HMCTS to ensure that we are holding, curating, and protecting our data to drive value for our organisation both now and into the future.

Your role as theData Management Officerencompasses several key aspects(but not limited to):

• Work closely with data engineering, operational, reporting, and analytical colleagues across the business to deliver data objectives.
• Support DAI in the implementation of a strategic master and reference data management capability for HMCTS.
• Drive improvements in data quality ensuring the quality of the information stored and available for analysis isaccurate; produce metricsdemonstratingdata meets the required quality standards.
• Work with the Head of Data Management and Data Engineers around the development and maintenance of effective data models that support new and existing reporting requirements working collaboratively with stakeholders across the organisation.
• Support implementation and uptake ofnew technologiesto deliver robust andaccuratedata management, ensuring documentation, data dictionaries, and data lineage information is readily available. This will include review and recommendation ofappropriateand innovative tools.
• Collaborate with data engineering colleagues on the testing and implementation of code and scripts before release,identifyingany issues and risks whilst analysing the test results.
• Collaborate with DAI and stakeholders to develop, define and document an innovative change management process.
• Provide regular feedback on the operation of the data platform and assurance of the quality of information held within.
• Work with the Head of Data Management to ensure compliance with data governance standards and managing access to the data platform in line with the security principles and role-based access policy and procedures.

Whoare we looking for? (PersonSpecification)

The ideal candidate for this position shoulddemonstrate:

• Data management and data governance skills (including the principles of GDPR) gained through experience,trainingand/or continuous professional development.
• Experience of defining and documenting data workflows across systems and operations, including capturing and documenting complex data definitions and business rules.
• Experience of communicating effectively with operational business and analytical teams to define and document data requirements that meet business needs.
• Experience of working with data and databases, ideally involving the development of new and existing data sources in a Data Warehouse environment.

Experience in

• developing and maintaining Master and Reference Data.
• developing and maintaining metadata for data dictionaries and data catalogue(s).
• data architecture and creating data models and documentation.
• data monitoring, testing, and implementing quality improvements.
• SQL and technical database experience.
• Working knowledge and experience with ETL and data integration, including exporting data from various source data systems, transforming data against required business rules and data models, or data storage and analysis requirements, and loading data in storage platforms.
• Provenproficiencyin relevant technology, Microsoft Azure certification orequivalent level of experience.

How to apply

Application Stage

Pleasesubmit

• An anonymised CV
• Statement of suitabilitydemonstratinghow you meet the essential criteria (up to500words)
• An example (up to 250 words)demonstratinghow you have shown theCivil ServiceBehaviour: Communicating and Influencing.Your response should focus on how you communicated with operational,businessor analytical teams to define and document data requirements that meet business needs.

Please ensure you cover both ‘what’ you do but also ‘how’ you do it. (i.e., the effective skills, knowledge & experience needed to undertake the role)

We aim to sift theBehaviour answer,CVand theStatement of Suitabilitybut,in the event ofa large number ofapplicants,an initialshort sift may be conducted on theBehaviour answeronly. Candidates who pass the initial sift of theBehaviourwill eitherprogressedto a full sift where theStatement of Suitability andCV is then assessed or progressed straight to further assessment/interview.

InterviewStage

If successful at sift, you will be invited to attend a remote interview, via Microsoftteams.During your interview, you will be assessed against the following Civil Service Success Profiles which will include:

• A presentation. The presentation brief will be sent toshortlisted candidatesin advance.
• Questionsin relation to thefollowingCivil Servicebehaviours: Managing a Quality Service, Changing and Improving and Delivering at Pace
• Strengths will also be assessed however these are not shared in advance.

The successful candidate may occasionallybe requiredto travel to any of the HMCTS sites in line with business needs. Additionally, it is expected that they will spend at least 60% of their working hours in the office, at any HMCTS site available, considering any agreed workplace adjustments. Please note that this office-based requirement could become more frequent over time.

All applications for job sharing or reduced hours will be treated fairly and, on a case-by-case basisin accordance withtheMoJ’sflexible working and equality policies. Theminimumrequirement for this role is 30 hours.

The Data Management and Engineering team at HMCTS is committed to supporting its staff to gain new skills to help them succeed in their roles.

You will have access to a wide range of tools to continually develop and enhance your Data skills,such as:access to Microsoft Azure training courses via our partnership with Microsoft, online training such asDataCampor Pluralsight, webinars, taught courses, one-to-onecoachingand access to a large peer-support network .

We reward our people for their hard work and commitment. We havea number offamilyfriendly and flexible working polices that will help you achieve a healthy work-life balance. In addition, we offer a range of employee benefits which include generousannual leave, a highly competitive contributory pension scheme, childcare benefits, season ticket and bicycle loans.

Proud to Serve. Proud to keep justice going.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map . All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

The MoJ offers a range of benefits:

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices .You can determine your eligibility at https://www.childcarechoices.gov.uk/ .
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To the Civil Service Commission (details available here )

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos .

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map . All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices .You can determine your eligibility at https://www.childcarechoices.gov.uk/ .
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail [e-mail] );
• To Ministry of Justice Resourcing team( [e-mail] );
• To the Civil Service Commission (details available here )

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos .

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Job Ad - Data Management Officer.docx(Job Description Attachment)

A sift based on the lead behaviour, Communicating and Influencing, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

250

Communicating and Influencing

Experience

We will assess your experience for this role via the following methods

CV or Work History, Statement of Suitability

Statement of Suitability

Guidance for the Statement of Suitability

Please submit a Statement of suitability demonstrating how you meet the essential criteria (up to 500 words). Please ensure you cover both ‘what’ you do but also ‘how’ you do it. (i.e., the effective skills, knowledge & experience needed to undertake the role)

Evidence of Experience

CV or Work History, Statement of Suitability

Interview stage assessments

Interview Dates

Interviews are expected to take place from 19th August 2025 onwards (subject to change)

Behaviours

Managing a Quality Service

Changing and Improving

Delivering at Pace

Strengths

Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here .

Other Assessments

Which assessment methods will be used?

Presentation

Use of Artificial Intelligence (Al)

You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

Level of security checks required

Baseline Personnal Security Standard (BPSS)