3814 - Medical Workforce Scheduler

Barnsley Hospital; Barnsley; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Medical Workforce Scheduler to join their dynamic Surgical Clinical Business Unit. This role offers a unique opportunity to coordinate doctor rotas, ensuring optimal staffing levels while working independently and managing multiple stakeholders. The ideal candidate will have a strong background in healthcare administration, excellent communication skills, and the ability to handle sensitive information with tact. Join a committed team dedicated to delivering high-quality care and be part of an organization that values equality and diversity.

Qualifications

• Educated to O level/GCSE standard in Maths and English.
• Possess an NVQ Level 3 or equivalent in Business Administration.

Responsibilities

• Provide effective rota coordination to the Clinical Business Unit.
• Handle sickness and sensitive information with compassion.
• Document medical staff absence and manage leave queries.

Skills

Communication Skills

Administrative Support

Stakeholder Management

Customer Focus

Handling Sensitive Information

Education

NVQ Level 3 in Business Administration

GCSE in Maths

GCSE in English

EDCL or equivalent IT literacy

Tools

Patient Administration Systems

IT Systems

Job description

This is a 12 months fixed term/secondment opportunity

Anexcellent opportunity has arisen for a positive and flexible individual to joinour busy Surgical Clinical Business Unit (CBU 2) as a Medical WorkforceScheduler. This position is 37.5 hours, 5 days per week. Flexible workingpatterns may also be considered.

Forthis post, you will be educated to O level/GCSE standard in Maths and English(grade C or above) and possess an NVQ Level 3 or equivalent qualification inBusiness Administration.

Thesuccessful candidate will provide comprehensive, high quality and effectivedoctor rota coordination to the CBU, including liaising with internal andexternal stakeholders to ensure minimum staffing is maintained at all times. Itis essential that you have excellent communication skills and previousexperience working within a health care administration setting.

Youwill be required to work independently using your own initiative whilst beingable to respond quickly and efficiently to conflicting demands and queries.

Forfurther information or to discuss the duties of this post in more detail,please contact Laura Ruse on telephone [phone] or by [e-mail]

Main duties of the job

Working on own initiative and without directsupervision, provide effective rota coordination to the Clinical Business Unit,taking a pro-active approach in ensuring all out of hours shifts are coveredand minimum staffing is maintained at all times.

To receive and handlesickness/other sensitive information using tact and compassion, ensuring that individualsare sign posted appropriately to places. Ensure medical staffabsence is documented OMA advised and support the OSM by providing cover forthe relevant activity.

Record doctor sickness and resolve queriesrelating to all types of leave e.g. annual, study, special and maternity onbehalf of the CBU including agreeing annual leave and study leave, escalatingto the OSM when leave cannot be agreed.

To ensure that any phased return plans aresuccessfully carried out, working with the CBU management and Consultants. Thismay include adjusting the rota.

To ensure all Study leave recorded is supported byan authorised form, Responsible for communicating and publishing future rotasand any changes to all relevant parties

About us

Please note that the Trust reserves the right to close aposition early.

BarnsleyHospital NHS Foundation Trust is a high performing Trust achieving a Goodrating in our most recent Care Quality Commission (CQC) assessment andachieving significant progress in the delivery of our strategic objectives. Weare proud of the commitment of our staff to ensuring a strong and sustainablefuture for this organisation which is highly valued by our local communities.

Therehas never been a better time to join Barnsley Hospital. It is moving at paceand a we can do this attitude is evident right through the organisation, wherestaff are engaged for change and committed to being part of the journey tosustainability and growth.

BarnsleyHospital NHS Foundation Trust is committed to promoting equality of opportunityand fair treatment to all applicants regardless of race, nationality, ethnicorigin, gender, marital status, mental or physical disability, religion orbelief, sexual orientation, age or offending history.

Thecost of the DBS (criminal records check) for Band 6 and above roles only willbe met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

For individuals whomay require sponsorship under the skilled worker or health & care visaroute please use the link to check your eligibility Check, certificate of sponsorship - Search - GOV.UK,please note that from April 9th 2025, band 2 and 3 entry rolesare no longer eligible for sponsorship

Job responsibilities

Job Description for 3814

Please refer to the attached Job Descriptionand Person Specification for full details of the role and responsibilities.

SupportingDocuments

Please refer to the values-based recruitment guidance and associateddocumentation.

Person Specification

Trust Values

• In around 100 words please describe what Equality & Diversity means to you and why they are important.
• In around 100 words please describe what motivates you to do a good job.

Experience

• Experience of working with Medical Staff.
• Experience of providing administrative support in a busy office environment.
• Experience of handling multiple stakeholders independently.
• Experience dealing with sickness and other sensitive information.
• Previously worked in a role requiring customer focused approach to work.
• Experience of working within the health sector.

Qualifications

• NVQ 3 or equivalent in Business Administration.
• EDCL or equivalent IT literacy.
• GCSE at Grade C in Maths or English or equivalent.
• Degree.

Knowledge and Awareness

• Knowledge and awareness of local Patient Administration systems and other related IT systems.
• Knowledge of EWTD.
• Awareness of Employment Law relevant to role.
• Experience of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.