25 Professional OA Document Management/RIM

Bechtel; Warrington; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company is seeking a Records Management Coordinator to provide document and records management support for a significant project. The role involves assisting with quality checks, software training, and ensuring efficient management of documents. Ideal candidates will have a Bachelor's degree and experience in document management, along with proficiency in Microsoft tools. Join a diverse team committed to excellence and innovation.

Qualifications

• Requires bachelor's degree and relevant experience.
• At least 2 years’ current experience in a similar project environment.

Responsibilities

• Support document management activities.
• Collaborative working with different stakeholder teams.
• Provide guidance on best practice document management.

Skills

Collaboration

Flexibility

Initiative

Discretion

Diplomacy

Education

Bachelor's Degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Visio

Microsoft Word

Job description

Requisition ID: 284531

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: Warrington

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

The Kilns 3&4 Project is Urenco ChemPlant’s Tails Management Facility expansion project (UK Tails Management Facility: Nuclear new build on an impressive scale | News | Urenco) here in the UK. Urenco have chosen Bechtel as the Contractor to help deliver the expansion project.

Job Summary:

In this role, you will provide document and records management support and assist with establishing work processes. You will assist with the ECMS (Enterprise Content Management Systems), integrations, reports and Power BI dashboards. You will support your team with quality checks, resolving issues, providing software training, metrics, and planning. Your work will help ensure efficient and accurate management of documents and records.

The Records Management Coordinator will receive supervision from the Project Information Manager. They will provide a service to effectively support activities related to both records and document management and assist in ensuring quality and security aspects are maintained efficiently. The RMC may be required to travel between work sites if requested whilst providing support to the Project

Major Responsibilities:

• Collaborative working with and amongst different stakeholder teams.
• Support document management activities
• Support the recording and management export-controlled information records
• Provide guidance to teams on best practice document management, and appropriate use of information systems.
• Reconcile data and documents between different systems and identify gaps based on the processes outlined.
• Manage and continuously improve the approach to monitoring and maintaining accuracy and quality of Meta data, suggesting improvements to processes where appropriate.
• Engage in the management of how records to be handed over to customer are captured and maintained
• Implementation of work processes to collect, organise and deliver data to support project completion
• Provide assurance on subcontractor information processes and systems and ensure compliance with requirements
• Producing technical reports and briefings
• Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
• Take necessary care to properly protect confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Client’s information or information systems at risk

Education and Experience Requirements:

Requires bachelor's degree and relevant experience.

• Demonstrable experience in performing in an information or document management role as well as the ability to demonstrate advanced proficiency using Microsoft Access, Excel, Visio, and Word.
• Project-based experience performing document/records management with a focus on maintaining export-controlled information and handover records.
• At least 2 years’ current experience in a similar project environment.
• Previous experience working on technically complex projects where regulatory compliance is key

Required Knowledge and Skills:

• Must have significant experience in using 2 or more industry known content management systems
• Must be able to work well in a complex team environment and follow through on initiatives.
• Must be able to share knowledge and contribute to the project and team goals.
• Must possess and be able to demonstrate a high degree of individual initiative, discretion, and diplomacy.
• Must be familiar with UK regulation and legislation as it relates to records management and information security.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Willingness and ability to travel to a different site for meetings

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We're creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive: [e-mail] is a verified company with the Disability Confident Scheme