23636 - Portfolio and Governance

Ministry of Justice; Greater London; Híbrido; GBP 40.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Civil Service pension

25 days annual leave + holidays

Flexible working

Family friendly policies

Training & development

Eye tests for screen users

Descripción de la vacante

The Parole Board is seeking a fixed-term Post in the Portfolio Office within the Risk, Governance and Portfolio Assurance team of Strategy and Corporate Services, hybrid with around 20% in-person work. Open only to existing civil servants and accredited NDPB employees.

Fit relies on a statement of suitability; no prior PM background required. You will support portfolios with governance, reporting and assurance, develop frameworks and templates, coach colleagues, and provide clear reporting to

Formación

• Experience of supporting projects, programmes, governance, reporting, assurance or organisational change.
• Experience of BPSS checks and civil service nationality rules.
• Existing Civil Service or accredited NDPB experience preferred.

Responsabilidades

• Support projects and programmes with governance, reporting and assurance.
• Develop and maintain portfolio management arrangements, planning and benefits realisation.
• Set governance and reporting expectations with leads and teams.
• Develop practical frameworks, templates, tools and guidance.
• Coach colleagues to manage projects consistently.
• Provide assurance with clear decision routes, risks and milestones.
• Review portfolio data to spot governance gaps and escalate as needed.
• Report to Portfolio Board and senior leaders to support decisions.
• Support initiation, governance reviews and lessons learned sessions.
• Improve portfolio data quality and reporting across the organisation.
• Assist leads to develop business cases and report against budgets and value.

Conocimientos

Governance mindset

Attention to detail

Proactive

Stakeholder management

Organisation & prioritisation

Written & verbal communication

Herramientas

Microsoft 365

Excel

PowerPoint

Teams & SharePoint

Descripción del empleo

A fixed-term loan post in the Parole Board's Portfolio Office, within the Risk, Governance and Portfolio Assurance team of Strategy and Corporate Services. The holder supports projects and programmes with governance, assurance and reporting, and helps colleagues apply proportionate templates, tools and coaching. The role is hybrid, with about 20% in-person contact and occasional in-person attendance for SLT meetings and away days, and it is open only to existing civil servants and accredited NDPB employees. Fit turns on a statement of suitability, and no prior project management background is needed.

What the job involves

• Help develop and maintain portfolio management arrangements, business planning, performance reporting and benefits realisation
• Work with project and programme leads to set governance, delivery plans, reporting and proportionate documentation
• Develop and maintain practical project and programme management frameworks, templates, tools and guidance
• Coach and advise colleagues so they can manage projects and programmes consistently
• Give assurance that projects and programmes have clear decision routes, roles, risk management, milestones, dependencies and reporting
• Review portfolio information to spot weak governance, controls, reporting or delivery confidence and elevate through agreed routes
• Provide clear reporting and assurance to the Portfolio Board and senior leaders to support decisions and corrective action
• Support project initiation, governance reviews and lessons learned sessions
• Work across the organisation to improve the quality, consistency and completeness of portfolio data and reporting
• Support leads to develop proportionate business cases, identify resource and funding needs, and report against budgets, benefits and value for money
• Analyse portfolio data to support governance, assurance, reporting and evaluation, working with performance and data colleagues

What’s required

Experience

• Experience of supporting projects, programmes, governance, reporting, assurance or organisational change

Skills & knowledge

• Strong governance mindset, applying processes consistently and proportionately
• Excellent attention to detail, spotting gaps, inconsistencies or poor-quality information
• Proactive, following up actions, identifying risks early and escalating when needed
• Building relationships and constructively challenging stakeholders using evidence and sound judgement
• Strong organisational skills, managing competing priorities independently
• Strong written and verbal communication, drawing out key messages from data and reports

Checks & eligibility

• Baseline Personnel Security Standard (BPSS) check
• Existing Civil Service employee or employee of an accredited NDPB
• Meets Civil Service nationality rules

Nice to have

• Experience of project, programme or portfolio management support
• Experience developing or improving processes, guidance, templates or reporting frameworks
• Experience of governance, assurance, risk, audit, business planning, performance reporting or benefits realisation
• Confidence using Microsoft 365 applications, including Excel, PowerPoint, Teams and SharePoint
• Interest in digital tools, automation or AI that support organisational effectiveness

What’s offered

• Choice of Civil Service pension schemes
• 25 days annual leave, rising to 30 after five years, plus public holidays and one privilege day
• Option to buy or sell up to three days' leave each year
• Flexible working, including part-time and job share where business needs allow
• Family friendly policies and paid paternity, adoption and maternity leave
• Flexible benefits, retail vouchers and discounts
• Extensive training and development opportunities
• Employee networks and free annual sight tests for screen users