23293 - Senior Admin Officer - Courts - Leicester

Ministry of Justice; England; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

DBS check

Family-friendly policies

Training and development opportunities

Pension scheme

Flexible benefits

Paid parental leave

Sight tests

Job summary

The Methodist Church in Britain is seeking a Senior Administrative Officer to lead administrative staff and drive efficient business systems within a probation division. The role includes safety coordination, data management, and reporting to support operations.

You will ensure compliance, attend meetings, and help maintain high service standards across the division with flexible hybrid working options in the UK.

Qualifications

• NVQ Level 2 or equivalent is required.
• GCSE English and Maths at minimum level C/4.

Responsibilities

• Lead, manage and develop administrative staff with performance oversight.
• Develop and run business administration systems and databases for probation delivery.
• Maintain divisional registers and ensure data integrity.
• Coordinate health, safety and fire compliance for buildings.
• Attend meetings and write reports supporting operations.
• Analyse information to identify trends and improve performance.

Skills

Admin support

Staff management

Data handling

Microsoft Office

English/Welsh

Education

NVQ Level 2 or equivalent

GCSE English & Maths

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Lotus Notes

Job description

This Senior Administrative Officer post sits in National Probation Service divisional and cluster offices run by the Ministry of Justice, with line management of administrative staff. The work is co-ordination and corporate support for the division, covering registers, data, imprest cash and records. The role also acts as single point of contact for health, safety and fire compliance in the buildings used, and hybrid working may be possible within the UK. A DBS standard check applies, and candidates must meet Civil Service nationality rules.

What the job involves

• Lead, manage and develop administrative staff, including performance, attendance, employee relations and recruitment support
• Develop and run business administration systems, databases and recording systems for probation delivery
• Maintain divisional registers such as serious further offences, freedom of information, accidents and complaints
• Act as single point of contact and estates liaison officer for health, safety and fire compliance at the buildings
• Act as Cardinus assessor, first aider and fire warden, and co-ordinate risk assessments, fire drills, DSE assessments and related training
• Report building repairs, defects and security issues to facilities contractors and follow them through to resolution
• Collect and distribute imprest monies, keep related records, and monitor travel warrants, bus passes and cheque requests
• Act as vetting contact point and assist with purchase orders within agreed procurement arrangements
• Attend meetings and events on behalf of the Business Manager and write reports to support operations
• Collate and analyse information, use data to identify trends, and take action to maintain and improve performance
• Protect the security and confidentiality of written and electronic material under data protection rules, and carry out the knowledge and information liaison and record retrieval roles

Qualifications

• NVQ Level 2 or equivalent
• GCSE grade A-C in English and Maths or equivalent

Experience

• Previous administration experience, including a wide range of management support activities
• Evidence of supporting colleagues to deliver a quality service

Skills & knowledge

• Microsoft Word, Excel, Outlook and PowerPoint skills or equivalent such as Lotus Notes
• Ability to fulfil all spoken aspects of the role with confidence in English or Welsh where specified

Checks & eligibility

• DBS standard check
• Security and identity checks before taking up post
• Eligibility under Civil Service nationality rules

What’s offered

• Annual leave of 25 days rising to 30 after five years, plus public holidays
• Local Government Pension Scheme run through the Greater Manchester Pension Fund
• Hybrid working where business need allows
• Training and development opportunities
• Family friendly policies, including reduced hours and job share
• Paid paternity, adoption and maternity leave
• Flexible benefits, voluntary benefits and discounts
• Free annual sight tests for employees who use computer screens