226129 (MG) Head of Health Records

NHS Lothian; Livingston; On-site; GBP 40,000 - 50,000; Full time

Job summary

A national healthcare authority in Scotland is seeking a dedicated professional to manage the Health Records Service. The successful candidate will ensure compliance with standards, develop policies, and oversee financial strategies. This position requires expertise in health records management and adherence to regulatory frameworks. A supportive environment for diverse candidates is assured.

Qualifications

• Experience in health records management is essential.
• Knowledge of Health Records Standard Operating Procedures (SOPs).
• Understanding of data quality and clinical coding.

Responsibilities

• Develop and implement policies for the Health Records Service.
• Ensure compliance with Health Records SOPs.
• Maintain financial balance across the Health Records function.

Job description

Overview

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To manage and develop the Health Records Service in line with NHS Lothian strategic and operational plans, engage and influence National Health Records strategy. NHS Scotland welcomes applications from all sections of society.

To be accountable for the successful delivery of a comprehensive, efficient and secure Health Records service, including overall responsibility for all departmental health records services supporting acute, community and primary care sectors, inpatient and outpatient administrative services, medical/legal services, records storage / retrieval, clinical coding, statutory returns and data quality aspects of health records and associated information services. NHS Lothian holds responsibility for all aspects of the Health Records Service and Health Records Information, including the provision of expert advice on Health Records matters and reporting and monitoring of information to Clinical Divisions. This includes investigating, advising, communicating and reporting on highly complex and contentious Health Records information within NHS Lothian and externally to NSS/PHS and the Scottish Executive.

Responsibilities

• Interpret, develop, implement, and update policies related to the management of the Health Records Service.
• Provide reporting and strategic planning and business case information, ensuring strict compliance with Health Records Standard Operating Procedures (SOPs) used across all health records departmental functions to deliver an efficient and effective service.
• Deliver financial balance across the Health Records function.

Eligibility, Recruitment, and Support

We anticipate a high level of interest in this position and may close the vacancy early once a sufficient number of applications are received. Please submit your application early. Late applications will not be accepted. The email address you provide will be used for notifications; please check your Junk and Spam folders as notifications may go there.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, you must have the relevant permission to work in the country. This permission is granted by the UK Visa and Immigration Service. For pre-employment checks, NHS Scotland Boards will check entitlement to work in the UK. It can be evidenced through routes including certain visa types and EU settled or pre-settled status. See GOV.UK for more details.

For specific posts, sponsorship via a UK Skilled Worker/Health & Care Worker Visa may be possible if the employer is a licensed sponsor and the post meets salary requirements. Further information on these criteria is available.

It is ESSENTIAL that you have checked you either already have an appropriate right to work in the UK or that the post would be eligible for sponsorship BEFORE submitting your application form.

This post requires PVG Scheme membership/record. If you are not a current PVG member in the required regulatory group (child and/or adult), an application must be made to Disclosure Scotland and deemed satisfactory before you can begin in post.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a "regulated role", appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. Any changes will be confirmed by the Hiring Manager or Recruitment Team. For more details, please visit GOV.UK.

For further information on role specifics, skills, and experience being sought, please click the links at the bottom of the screen to the job description and person specification. If you have questions, please contact [e-mail].