216130 Personal Assistant

NHS Scotland; Dumfries; On-site; GBP 24,000 - 28,000; Full time

Job summary

NHS National Services Scotland is seeking an Administrative Support team member to assist management by providing vital administrative support and facilitating project work. The ideal candidate will thrive in a fast-paced environment, demonstrating effective communication and multitasking skills essential for successful engagement with senior managers and colleagues.

Benefits

Free parking at hospital sites

Qualifications

• Experience in a fast-paced office environment.
• Ability to learn processes quickly.
• Demonstrated 'can do' attitude.

Responsibilities

• Provide high-level administrative support to the Management Team.
• Assist with varied project work.
• Ensure information availability for decision-making.

Skills

Effective Communication

Multitasking

Attention to Detail

Adaptability

Job description

The Acute and Diagnostic Admin Team are looking for a new team member to support in assisting the Management Team in the fulfilment of their role by providing high level administrative support; ensuring information is available for decision making/support thus maximising effective use of management time.

The post holder will also support varied project work, enabling this work to be taken forward and implemented.
Ideally we are looking for someone who has worked in a fast paced office environment and who has skills and aptitude to pick up processes quickly. The ability to communicate effectively with a wide range of staff including Senior Managers, Medics and fellow Administrative staff is a key to the role.

The role is varied therefore being able to multitask, learn complex processes, attention to detail and a ‘can do’ attitude are key attributes we are looking for you to demonstrate on your application and at interview.

Informal enquiries are welcomed to Leisa McHattie on 01387 246246 Ext. 31342 or on [e-mail]

Please note that the majority of correspondence is sent via e-mail, therefore please check your e-mail regularly (including junk folders) and your Jobtrain account for updates.

The salary for this vacancy does not meet the minimum required for sponsorship for a Skilled Worker Visa.

ADDITIONAL INFORMATION FOR CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week for NHS Agenda for Change workers in Scotland from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period, for which you would be paid, until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.

APPLICATION PROCESS - https://www.careers.nhs.scot/how-to-apply/application-process/
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
~ We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Users may also experience issues if accessing Jobtrain via mobile phone.
~ DO NOT upload a CV as this will not be used for short listing purposes.
~ Once you have submitted your application form you will be unable to make any amendments.
~ Posts close at midnight on the indicated date.
~ If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
~ Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.
Please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.

EQUALITY AND DIVERSITY
NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTION
Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

RIGHT TO WORK IN THE UNITED KINGDOM
NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information on the UK Border Agency’s new points based system that now governs the way individuals from outside the UK can work at www.bia.homeoffice.gov.uk
Please ensure the vacancy salary meets the minimum salary required for sponsorship. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATION
NHS Dumfries & Galloway are currently unable to support OSCE Training for international nurses for vacancies.
Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC etc).