214751 Lead Purchasing and Invoicing Officer (KMc)

NHS National Services Scotland; City of Edinburgh; On-site; GBP 29,000 - 32,000; Full time

Job summary

Join a dynamic healthcare organization as a Lead Purchasing and Invoicing Officer in the Pharmacologistics team. This role offers a unique opportunity to contribute to centralised purchasing across NHS Lothian hospitals. You'll be responsible for procuring medicinal products, managing invoice reconciliations, and ensuring compliance with financial instructions. If you're motivated, adaptable, and eager to make a difference in a supportive environment, this position is perfect for you. Embrace the challenge and be part of a team committed to excellence in healthcare delivery.

Qualifications

• Enthusiastic individual with relevant experience in administrative roles.
• Ability to support invoice reconciliation and handle supply problems.

Responsibilities

• Procure medicinal products and manage off-contract claims.
• Support invoice reconciliation and resolve payment issues.

Skills

Supervision Skills

Ability to Work Under Pressure

Flexibility

Education

SCQF Level 8 Qualification (HND in Business Administration)

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Lead Purchasing and Invoicing Officer

NHS Lothian Pharmacy & Medicines Service

Pharmacologistics Team - Lauriston

Band 4, 1.0 wte, 37 hours – Permanent

£29,116 - £31,670

The role of Lead Purchasing and Invoicing Officer is a new role in the Pharmacologistics team.

The post holder will procure medicinal products on behalf of the hospital sites in compliance with the Standing Financial Instructions of the organisation and Standard Operating Procedures of the department to ensure a safe, cost-effective, efficient, and quality service.

About the Role

The post holder will undertake activities related to off-contract claims, support staff in following up and resolving medicine supply problems, and handle recalls of defective products. Additionally, they will support invoice reconciliation against delivery documentation to enable payment authorization and resolve invoice errors efficiently to facilitate prompt payment.

Why Join Us?

Would you like a new challenge working in a new role and be part of a developing team taking on centralised purchasing for all hospitals in NHS Lothian?

About You

We are looking for someone with enthusiasm and motivation to work as a Lead Purchasing and Invoicing Officer. You should have supervision skills, be able to work under pressure, and work flexibly. You should have a SCQF level 8 qualification, e.g., HND level in business administration or a relevant subject, or equivalent experience in a similar administrative role.

About NHS Lothian

At NHS Lothian, we are committed to fostering equality, diversity, and inclusion. Serving a population of 900,000, we are the second-largest health system in Scotland and home to one of its four teaching boards. Join a dynamic organisation that values innovation, research, and excellence in healthcare delivery.

Ready to Take the Next Step?

For more information on the role and the skills/experience required, please refer to the job description and person specification. We also encourage you to contact the hiring manager for an informal discussion, ask questions, and explore how this role aligns with your career goals. Reach out to Susanne Lamb, Purchasing & Invoicing Pharmacy Technician Team Leader, at [e-mail] or call 0131 536 2080. We look forward to hearing from you!