158455-1 Team Administrator

Adecco; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a Team Administrator in London to manage complex calendars and operational tasks. The ideal candidate will be proactive and highly organized, able to prioritize competing demands effectively. Responsibilities include supporting leaders, coordinating events, and maintaining documentation. This is a full-time role that offers a dynamic working environment where your contribution will impact the team's performance.

Qualifications

• Experience in fast-paced environments is required.
• Must have a strong can-do attitude and commitment to learning.
• Clear and concise writing and active listening skills are essential.

Responsibilities

• Manage complex calendars and optimize decision-making time.
• Capture notes and ensure timely follow-up across stakeholders.
• Plan and execute internal and external events.

Skills

Proactive Problem Solver

Highly Organised

Adaptable Under Pressure

Administrative Excellence

Strong Communicator

Relationship Builder

Continuous Improver

Tools

Microsoft Office

Job description

Team Administrator

Location: St Regent's Street, London, UK
Remuneration: £20.00 per hour
Contract Details: Start date: ASAP; End date: 30th June 2026; Working hours: 5 days/week (4 days in-office, Monday-Thursday)

Responsibilities

• Calendar Management: Proactively manage complex, evolving calendars across multiple time zones for team members. Prepare agendas, briefing materials, and logistics to optimise decision-making time.


• Meeting Follow-Through: Circulate agendas, capture notes, collate actions, and ensure timely follow-up across stakeholders.


• Operational Excellence: Own day-to-day operational tasks, identify gaps, propose scalable solutions, and leverage productivity tools to enhance efficiency.


• Onboarding Support: Collaborate with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding processes, including equipment provisioning and security setup.


• Expense Management: Manage expense documentation, purchase orders, and budget tracking while ensuring compliance with policies.


• Event Coordination: Plan and execute internal and external events, arrange complex travel and itineraries, and may accompany executives as needed.


• Space Planning: Manage desk assignments and utilise data to plan future space needs, negotiating with facilities partners as necessary.


• Communication: Draft team communications, build strong relationships across the organisation, and represent leaders with discretion.


• Community Contribution: Share best practices and contribute to the growth of the Business Support discipline.

Candidate Profile

We seek a resilient Team Administrator with proven experience in fast-paced environments. You are energetic and enthusiastic, eager to support leaders and teams in achieving their best work.

Colleagues describe you as positive, warm, trustworthy, and efficient, with a strong can-do attitude and a commitment to learning.

• Proactive Problem Solver: A self-starter who anticipates needs, identifies issues early, and implements practical solutions independently.


• Highly Organised: Excels in prioritising competing demands and managing multiple deadlines while setting clear expectations.


• Adaptable Under Pressure: Comfortable with ambiguity and rapid change, able to pivot priorities while maintaining quality.


• Administrative Excellence: Meticulous attention to detail and consistent follow-through on tasks and documentation.


• Strong Communicator: Clear and concise writing, active listening, and high emotional intelligence when interacting with senior leaders.


• Relationship Builder: Fosters trust across teams, collaborates effectively, and represents leaders with professionalism and discretion.


• Continuous Improver: Curious about new tools and workflows, proactively seeking time-saving solutions and driving process improvements.


• Technical Familiarity: Experience with Microsoft Office is preferred but not required.

If you are ready to make an impact in an innovative environment, apply today!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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