10369 - Hub Manager

Ministry of Justice; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A government department in Greater London is seeking an Administrative Manager to manage the People Hub's administrative processes. The role involves overseeing staff training, HR processes, and performance management. Candidates should have a background in administrative management and strong communication skills. This position offers a chance to contribute to policy development and improve operational efficiency.

Qualifications

• Experience in administrative management.
• Understanding of HR processes.
• Ability to manage staff performance and development.

Responsibilities

• Manage transactional activity associated with the People Hub.
• Contribute to local policy and procedure development.
• Draft communications on behalf of the Hub.

Job description

Overview

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Manage the transactional activity associated with the People Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked, systems updated and ready for onward transmission where applicable:

• Training / Learning & Development
• Attendance Management
• Detail
• Payment Plus hours
• Staff availability for escorts
• Work Life Balance
• HR – Entry & Exit Processes
• Staff Engagement
• SPDR markings
• NVQ facilitation requests
• Staff Reward and Recognition
• Staff Leave
• Employee Relations
• Immunisation/First Aid co-ordination

Undertake other administrative management tasks including:

• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder