079799 - Management Team Secretary

NHS National Services Scotland; Bothwell; On-site; GBP 25,000 - 32,000; Full time

Job summary

A healthcare organization in Bothwell is seeking a skilled Secretary to provide comprehensive administrative support to the Management Team. The ideal candidate will have at least 5 years of experience in a secretarial role and possess excellent communication and organisational skills. This is a full-time, permanent position. Join us to be part of a team dedicated to healthcare excellence.

Benefits

Minimum of 27 days annual leave

Paid sick leave increasing with service

Membership of NHS Pension Scheme

Work-life balance policies

Qualifications

• Professional qualification in Business Admin/Secretarial Studies or equivalent experience.
• At least 5 years experience as a secretary.
• Proficient I.T. skills, including a working knowledge of Microsoft packages.

Responsibilities

• Provide secretarial and administrative support.
• Maintain confidentiality and discretion.
• Organise and prioritise work effectively.

Skills

Interpersonal skills in customer care

Communication skills

Organisational and planning skills

Ability to prioritise work

I.T skills including Microsoft packages

Confidentiality and discretion

Education

HNC in a relevant discipline

Job description

The Role

To ensure an efficient and effective support service by providing a comprehensive confidential secretarial and administrative service across the whole range of the Management Team remit

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (ie at least 5 years experience as a department/personal secretary)

Well-developed interpersonal skills in customer care.

Excellent communication skills.

Good organisational and planning skills.

Understanding of a range of procedures and processes.

Ability to prioritise work and work on own initiative whilst under pressure.

Proficient I.T. skills, which include a working knowledge of Microsoft packages.

Ensuring confidentiality, diplomacy and discretion are maintained at all times.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

Working knowledge of database systems

Knowledge of a range of standard operating procedures and practices as well as knowledge of software programmes

Must be able to demonstrate flexibility, initiative and be able to make decisions in a pressurised environment

Car owner with a full, valid UK/EU/EEA drivers licence

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Kirklands, Fallside Road, Bothwell

The working pattern for this role Mon-Fri; 9:00-5:00.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Frances Brownlie, Planning and Development Team Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact David Murray, Recruitment Administrator on [e-mail]

(Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.