Project & Travel Coordinator

H-E Parts; Massy; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

An international energy firm in Massy is seeking a motivated Project and Travel Administrator to support HVDC projects. This role involves coordinating travel arrangements, collaborating with global teams, and managing commercial correspondence. Candidates should possess strong administrative skills, proactive problem-solving abilities, and fluency in both English and French. The ideal candidate will thrive in a dynamic, multicultural environment and enjoy taking initiative. Opportunities for personal and professional development are available.

Qualifications

• Experience in administration and service is advantageous.
• Ability to manage multiple tasks simultaneously is essential.
• Proactive approach to identifying challenges and opportunities.
• Strong communication skills in a multicultural environment.
• Self-driven in a fast-paced work setting.
• Fluency in both English and French is mandatory.

Responsabilités

• Handle travel bookings and arrangements for projects.
• Collaborate with local and global administrators.
• Work closely with project teams to ensure quality and efficiency.
• Manage VISA applications and compliance inquiries.
• Facilitate correspondence for commercial purposes.
• Implement strategic initiatives for employee and customer experience.
• Coordinate meetings and conferences with stakeholders.

Connaissances

Administration experience

Coordination skills

Proactive mindset

Good communication skills

Fluency in English and French

Description du poste

Location: Massy, Île-de-France, France

Date posted: 2025-07-10

Company: HITACHI ENERGY FRANCE

Profession (Job Category): Administration & Facilities

Job Schedule: Full time

Remote: No

The opportunity

Our Project and Travel Administration team is looking for you who want to support projects and travels for HVDC. We offer you a great team, a lot of own responsibilities, a company full of fantastic people & many opportunities to develop yourself, both personally and professionally. We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don’t meet all requirements. HVDC Service at Hitachi Energy is booming and our team is growing.

How you'll make an impact:

• Travel bookings and arrangements within the projects
• Communicate and collaborate with other local and global administrators in the organization
• Be a partner and have close collaboration with the project team and project leaders in the operational work to create conditions for efficiency and quality
• Responsible for VISA applications as well as Integrity and Compliance applications
• Handle correspondences for commercial purposes between Hitachi Energy and our customers
• Work locally and globally with strategic initiatives to create even better employee- and customer experience
• Coordinate conferences and meetings with both internal and external stakeholders

Your background:

• Experience and interest in administration and service is an advantage in this position
• Coordination and structured skills to handle different tasks at the same time
• You have a proactive mindset to foresee both challenges and opportunities
• Good communication skills and the wish to work in a dynamic and multicultural environment
• Self-driven in a fast-paced environment with the ability to take own initiatives
• As you will be a part of a global business, fluency in English and French is required, written and spoken alike

Version française:

L’opportunité

Notre équipe Administration des Projets et des Déplacements recherche une personne motivée pour soutenir les projets et les voyages liés à HVDC. Nous vous offrons une excellente équipe, de nombreuses responsabilités, une entreprise pleine de personnes formidables et de nombreuses opportunités de développement personnel et professionnel. Nous sommes curieux d’en savoir plus sur vous et sur ce que vous pouvez apporter, alors n’hésitez pas à postuler même si vous ne remplissez pas tous les critères. Le service HVDC chez Hitachi Energy est en pleine expansion et notre équipe grandit.

Votre impact:

• Réservations et organisation des déplacements dans le cadre des projets
• Communication et collaboration avec d’autres administrateurs locaux et internationaux au sein de l’organisation
• Être un partenaire de confiance et collaborer étroitement avec l’équipe projet et les chefs de projet pour favoriser l’efficacité et la qualité
• Responsable des demandes de VISA ainsi que des démarches liées à l’intégrité et à la conformité
• Gestion de la correspondance commerciale entre Hitachi Energy et nos clients
• Participation à des initiatives stratégiques locales et mondiales pour améliorer l’expérience des employés et des clients
• Coordination de conférences et de réunions avec des parties prenantes internes et externes

Votre profil:

• Une expérience et un intérêt pour l’administration et le service sont un atout pour ce poste
• Capacité de coordination et sens de l’organisation pour gérer plusieurs tâches simultanément
• Esprit proactif pour anticiper les défis et les opportunités
• Bonnes compétences en communication et envie de travailler dans un environnement dynamique et multiculturel
• Autonomie dans un environnement rapide avec capacité à prendre des initiatives
• Comme vous ferez partie d’une entreprise internationale, la maîtrise de l’anglais et de français, à l’écrit comme à l’oral, est requise

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.