Office Manager

Lightspeed Commerce; Paris; Hybride; EUR 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Equity options

Pension contributions

Training opportunities

Health and wellness credit

Time off to volunteer

Macbook purchase program

Résumé du poste

Lightspeed Commerce in Paris is seeking an Office Manager to coordinate office activities, manage supplier relationships, and maintain a seamless working environment. This on-site role also supports Geneva, Lausanne, and Zurich remotely and involves frequent travel to these locations.

You will be the face of the office, handle budgeting basics, vendor management, and events, while ensuring top-tier service and a professional workspace.

Qualifications

• 2-3 years of Office Management experience
• Experience with administrative tasks
• Budgeting experience
• Fluent in English and French
• Strong time management and organisational skills
• Attention to detail and accuracy
• Experience delivering exceptional service
• Proficient in Microsoft Word/Excel/PowerPoint and related software
• Discretion with confidential information
• Budgeting and basic financial administration experience

Responsabilités

• Be the first point of contact and face of the office.
• Manage office supplies and pantry; process invoicing.
• Schedule and manage meeting rooms.
• Plan and execute office events and culture.
• Coordinate vendor relations and facilities oversight.
• Support employee travel bookings and desk bookings.
• Handle mail and shipments; support Geneva/Lausanne/Zurich remotely.
• Ensure health and safety standards meet Lightspeed criteria.

Connaissances

Office management

Budgeting

Multitasking

Time management

Attention to detail

Customer service

Outils

Microsoft Office Suite

Description du poste

Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place!

We’re looking for a Office Manager to join our Lightspeed team in Paris. You will play a vital role in coordinating office activities, managing supplier relationships, and ensuring a seamless working environment.

*Please note that this role is based On-site in our Paris office *

What you’ll be doing:

Being the first point of contact and the face of the office

Keeping the office a clean and organised place → complying with the Lightspeed standard

Ordering of office supplies and pantry and process invoicing

Managing the schedule of the meeting rooms

Planning and executing events/social activities for the office, maintaining the office culture

Coordinate the fun stuff (birthdays!, Friday afternoon drinks, departmental celebrations)

Managing vendors relations and finding the best fit for Lightspeed

Provide local oversight and coordination of property and facilities management, reporting to the Facilities team

Review, prioritise and redistribute work where appropriate

Scheduling regular maintenance to keep our office the best workspace possible

Supporting and assisting with employee travel booking and maintaining the platform

Managing the desk booking platform

Handling incoming and outgoing mail, including shipping/couriers for the team

Support the offices in Geneva, Lausanne and Zurich remotely, open for frequent travel to these locations

Visitors and employees provide positive feedback regarding their interactions with the Office Manager as the first point of contact.

Deliver great customer service, with attention to detail and handle inquiries and requests in a professional manner

Inquiries or requests are handled and resolved by the Office Manager during their initial contact, without the need for escalation or follow-up.

The office space is clean and organised; health and safety measures are accurate based on predefined criteria and standards, aligned with the Lightspeed standard.

Office supplies and pantry inventory are efficiently and accurately ordered to ensure a smooth workflow and avoid shortages.

Maintenance is scheduled in time and issues resolved quickly to maintain a productive and comfortable workspace.

Employees provide positive feedback with office events and social activities to gauge the effectiveness of maintaining a positive office culture; reporting negative/suggestive feedback.

Keeps track of employee participation rates in fun activities, such as birthday celebrations, Friday afternoon drinks, and departmental celebrations, to promote team engagement and inclusiveness.

Evaluates the effectiveness of vendor relations and finds the best-fit vendors for Lightspeed based on quality, cost, and service to ensure overall good performance, quality and dependability.

Adheres to the Facilities management and Operations guidelines/processes and reports any issues or improvements to the Facilities manager and/or Operations manager and in a timely manner.

Able to review, prioritise, and redistribute tasks among the team when necessary to maintain an efficient workflow, not missing deadlines and postpone/delay projects/tasks.

And a little bit of....

Contributing as part of the wider team to achieve organisational objectives even if this means doing things that aren’t strictly within the scope of your role.

What you need to bring:

2-3 years of Office Management experience

Previous experience with administrative tasks

Previous experience with budgeting

Fluent proficiency in both written and spoken English and French

Excellent time management and organisational skills, with a knack for multitasking and prioritisation.

Strong attention to detail and accuracy, maintaining a high level of professionalism.

Experience and knowledge in delivering exceptional service.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Ability to handle confidential information with discretion and integrity.

Previous experience in budgeting and basic financial administration

What’s in it for you:

A culture that celebrates performance

The chance to make an impact in a team that’s big enough for career growth, but lean enough to make your voice heard

Career-defining opportunities

Plus benefits designed to keep you happy, healthy and fulfilled.

Equity options, because this is your company too

Contributions to your pension plan. Your future matters

Training opportunities to grow your skills and career

Health and wellness credit so you feel your best

Time off to volunteer and give back to your community

Interest groups, employee led networks, social committees to sponsored sports teams

Computer purchase program to get your personal Macbook

Enhanced parental leave to support growing families

Lightspeed is a proud equal opportunity employer and we are committed to creating an inclusive and barrier-free workplace. Lightspeed welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Where to from here?

Obviously, this has to be mutually beneficial: we want you to step into a role you love, and we want to offer you a place you’re proud to come to every day. For a glimpse into our world check out our career page here .

Lightspeed is building communities through commerce, and we need people from all backgrounds and lived experiences to do that. We were founded in 2005, in Montreal’s gay village and our original members were all part of the LGBTQ+ community. The ethos of our business has been about inclusion from the very beginning, and we strive to provide a workplace where everyone belongs.

Who we are:

Powering the businesses that are the backbone of the global economy, Lightspeed's one-stop commerce platform helps merchants innovate to simplify, scale, and provide exceptional customer experiences. Our cloud commerce solution transforms and unifies online and physical operations, multichannel sales, expansion to new locations, global payments, financial solutions, and connection to supplier networks.

Founded in Montréal, Canada in 2005, Lightspeed is dual-listed on the New York Stock Exchange (NYSE: LSPD) and Toronto Stock Exchange (TSX: LSPD). With teams across North America, Europe, and Asia Pacific, the company serves retail, hospitality, and golf businesses in over 100 countries.