Office management associate (40787)

ASSA ABLOY Global Solutions; Paris; Sur place; EUR 30 000 - 45 000; Plein temps

Résumé du poste

An exciting opportunity for an Office Management Associate at a leading organization in access solutions. This position involves managing front office tasks, assisting with document preparation, and supporting employee onboarding in a diverse environment. Ideal candidates will have strong organizational skills, a university degree or equivalent experience, and be proficient in both German and English.

Prestations

Competitive salary and rewards package

Extensive career development opportunities

A vibrant and inclusive culture

Qualifications

• Experience as an office assistant or in a related field.
• Very good time management and ability to prioritize daily tasks.
• Ability to effectively communicate in German and English.

Responsabilités

• Support front office management and assist in document preparation.
• Coordinate requests and orders with suppliers and partners.
• Organize and coordinate company events and manage internal communications.

Connaissances

Organizational skills

Communication

Teamwork

Formation

University degree in related field

Description du poste

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• Administration, Facilities & Secretarial
• No Travel Required
• 30-Nov-2025

An Amazing Career Opportunity foran Office Management Associate!!

Location: Graz, Austria

Job ID: 40787

Who are we?

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

As our Office Management Associate , you’ll support HID’s successby:

• Front office management
• Assisting in document preparation, filing, maintaining and updating office databases
• Cooperating with vendors, building management/owner, and service providers
• Coordinating requests and orders with suppliers and HID Global partners
• Welcoming visitors and support with accommodation bookings, if needed
• Assisting with employee onboarding
• Organizing and coordinating company events, conferences, training sessions, and meetings
• Handling emails, and mail distribution
• Handling shipment of packages
• Coordinating internal communications and announcements
• Managing purchases, monitoring deliveries, and classifying invoices
• Supporting HR in administrative tasks
• Fleet management for Germany and Austria

YourExperienceand Background include:

• University degree in a related field ongoing or equivalent combination of education preferred
• Experience as an office assistant or in related field will be an asset
• Strong organizational skills
• Independent, detailed oriented way of working
• Very good time management and ability to prioritize daily tasks
• Strong communication and teamwork skills
• Discreet and knowledgeable in applying GDPR regulations
• Feeling comfortable in a nerdy environment
• Ability to effectively communicate in the German language, both verbally and in writing
• Ability to effectively communicate in the English language, both verbally and in writing

What we can offer you:

• Competitive salary and rewards package
• Competitive benefits and annual leave offering, allowing for work-life balance
• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

Why apply?

• Empowerment: You’ll work as part of a global team in a flexible workenvironment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes.If you have most of the skills and experience, we want you to apply
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact [e-mail] .

We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.

When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.