General Secretariat Associate – Remote-First

EPI Company; Paris; Hybrid; EUR 90,000 - 120,000; Full time

Benefits offered by this job

Learning & development budget: €5,000

Remote-first culture

EU mobility up to 3 months per year

Job summary

European Payments Initiative seeks a Governance and Secretariat specialist to support the Board, Committees and shareholders across Europe. You will coordinate governance processes, prepare high-quality materials, and help ensure the governance framework operates with confidentiality and efficiency.

You will join the General Secretariat, work closely with the Board, cross-functional leaders, and senior stakeholders, delivering board packs, minutes, AGM/EGM coordination and governance calendars

Qualifications

• 3–5 years of professional governance or similar corporate function experience.
• Bachelor's or Master's degree in a related field.
• Fluent in English; additional European languages are a plus.
• Remote-first, multicultural environment suitability.
• Strong coordination and project management abilities.
• High attention to detail with structured processes.
• Ability to handle sensitive information with discretion.
• Strong stakeholder management across seniority levels.
• Self-driven and autonomous in a fast-paced setting.

Responsibilities

• Coordinate Board, Board Committees, and shareholder activities for efficient governance.
• Prepare Board packs, governance documents, reports, and meeting follow-ups.
• Organize Board, Committee, AGM, EGM, and shareholder meetings.
• Maintain governance records, corporate documentation, action logs, and calendars.
• Support shareholder relations and director onboarding; oversee Fit & Proper processes.
• Contribute to strategic governance projects and governance framework enhancements.

Skills

Governance experience

English fluency

PMO capabilities

Organizational skills

Attention to detail

Confidentiality

Stakeholder management

Autonomous work

Education

Bachelor's/Master's in Law, Business Administration, Political Science

Tools

Microsoft 365 Suite

SharePoint / Document management

Governance platforms (DiliTrust, Diligent)

Job description

Be part of a movement to change the way Europe pays

In today’s digital Europe, payments still feel too complicated. Random delays, confusing rules, extra apps and accounts make it harder than it should be to pay and get paid.

The European Payments Initiative is changing that with Wero, a proudly European digital wallet to make payments easier, clearer and more secure. Online, in store, at home and across borders, with your money and data protected under European laws and regulations.

Wero is live in Belgium, France and Germany and launching very soon in Luxembourg and the Netherlands. Backed by 16 major banks and the two largest European acquirers, we’re building a brand new, proudly European payment system.

What's in it for you

Ready to turn governance coordination into real-world impact? As part of EPI’s General Secretariat, you will support the smooth running of Board, Committee and shareholder activities. You will coordinate governance processes, prepare high-quality materials and documentation, and help ensure EPI’s governance framework operates efficiently, consistently and with the highest standards of confidentiality.

About the team

You will join the General Secretariat and report to the General Secretary. The team works at the heart of EPI’s governance agenda, partnering closely with the Board of Directors, Board Committees, shareholders, the Management Team and cross-functional leaders across Europe to ensure governance activities are well prepared, documented and followed through.

Your impact

• Act as a key coordinator for the Board of Directors, Board Committees, and shareholders, ensuring efficient governance and high-quality decision-making
• Lead the preparation and management of Board packs, governance documentation, reports, and meeting follow-ups
• Organize and support Board, Committee, AGM, EGM, and shareholder meetings from planning through execution
• Maintain accurate governance records, corporate documentation, action logs, and governance calendars
• Support shareholder relations, director onboarding, Fit & Proper processes, and corporate governance initiatives
• Contribute to strategic governance projects, including capital increases and the ongoing enhancement of EPI's governance framework and processes

Technology stack

• Primary: Microsoft 365 Suite, Document management systems (e.g. SharePoint)
• Secondary: Governance management platforms (e.g. DiliTrust, Diligent)

To succeed, you should meet at least 70% of these requirements

• 3-5 years of professional experience in corporate governance, company secretariat, PMO, legal operations, or a similar corporate function
• Bachelor's or Master's degree in Law, Business Administration, Political Science, or a related field
• Fluent in English (CEFR C1 or C2); French, German, Dutch, or other European languages are a plus
• Thrive in a remote-first, multicultural environment
• Strong organizational and project management capabilities, with the ability to coordinate multiple governance activities and stakeholders simultaneously.
• Excellent attention to detail, combined with a structured and process-oriented mindset.
• Proven ability to manage sensitive and confidential information with discretion and professionalism.
• Strong stakeholder management skills and experience coordinating across multiple functions and seniority levels.
• Self-driven, reliable, and comfortable operating autonomously in a fast-paced and evolving environment.

Nice to Have

• Experience supporting Boards of Directors, Executive Committees, or shareholder governance activities.
• Company secretariat experience within a corporate environment.
• Experience working in financial services, payments, fintech, or other regulated industries.

If this looks like you, the recruitment steps are:

1. A first call with one of our recruiters
2. Take-home case study followed by a manager interview assessing role-specific expertise
3. A final interview with our CEO
4. Hopefully, an offer you can’t refuse

Turn back if …

• You are not comfortable handling sensitive governance information with discretion and rigour

What we can offer

• Remote-first culture with quarterly and annual all-staff in-person meetups to keep teams connected and collaborative
• Possibility to work from another EU country for up to 3 months per year
• Competitive compensation package, featuring salary, performance-based bonus and a thoughtfully designed, high-quality benefits programme
• The opportunity to be part of a true pan-European company
• Learning & development budget: €5,000 training budget per year

Our commitment to equal employment opportunities

EPI offers the same job opportunities to all, without distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. EPI promotes the development of an inclusive work environment that mirrors the diversity of the clients our product is serving.