Executive Assistant

Ventula Consulting; Paris; Hybride; EUR 48 000 - 55 000; Plein temps

Résumé du poste

A philanthropic organization in Paris is seeking an Executive Assistant to support its CEO. The role involves managing calendars, coordinating meetings, and providing administrative support to ensure smooth operations. The ideal candidate has over 3 years of experience, strong organizational skills, and is bilingual in English and French, with a keen interest in AI's societal impact. This position follows a hybrid work model, requiring onsite presence three times a week. Salary ranges between €48,000 and €55,000.

Qualifications

• 3-5+ years’ experience in administrative or office management roles.
• Strong proficiency with digital tools.
• Excellent organisational and communication skills.

Responsabilités

• Provide proactive administrative support to the CEO.
• Manage complex calendars and coordinate meetings.
• Oversee onboarding and offboarding processes.

Connaissances

Organisational skills

Attention to detail

Proficiency in English

Proficiency in French

Proficiency with digital tools

Outils

Google Workspace

Slack

Zoom

Description du poste

Executive Assistant – Paris – Hybrid - €48 –€55,000 – French and English speaking

An Executive Assistant is required to join a newly established philanthropic organisation with multi-million funding dedicated to shaping the AI ecosystem, prioritising outcomes that matter to people and communities, with transparency and equity at its core.

As the Executive Assistant, you will help build the systems and routines that enable a lean international team to operate smoothly, providing proactive administrative support to the CEO, managing complex calendars, coordinating meetings, and assisting with drafting, proofreading, and presenting documents.

You will oversee onboarding and offboarding checklists, maintain key internal records, and support IT and tools coordination. Our client is seeking an individual with 3+ years' experience in administrative or office management roles—ideally in a fast-paced environment—strong proficiency with digital tools, and excellent organisational skills, along with strong written and verbal communication in both English and French. Experience in a mission-driven organisation and an interest in AI and its societal impact are desirable.

Key requirements :

• 3-5+ years’ experience in administrative, office management or team assistant roles
• Proficiency in English and French (written and spoken)
• Strong organisational skills and attention to detail
• Familiarity with HR or finance administration
• Strong proficiency with digital tools (google workspace, slack, zoom)
• Curiosity about AI and its impact on society

Location : Paris (3x a week onsite)

Salary : €48 –€55,000