Executive Assistant

Voodoo; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading tech company in Paris is seeking an experienced Executive Assistant to support its Strategy & Operations team. This role emphasizes seamless operations and optimal time management, requiring at least 5 years in similar positions. Key responsibilities include calendar management, travel organization, and team coordination. Candidates must be fluent in French and English, possess excellent organizational skills, and demonstrate discretion. Competitive salary and benefits are part of the offer.

Prestations

Competitive salary based on experience

Swile Lunch voucher

Gymlib (100% covered by the company)

Premium healthcare coverage

Wellness activities in the office

Remote days on Fridays

Qualifications

• Minimum 5 years of proven experience as an Executive Assistant.
• Experience working with corporate environments, venture capital firms, or governmental organizations.
• High level of discretion and ability to handle confidential information.

Responsabilités

• Manage complex calendars and coordinate schedules across multiple stakeholders.
• Organize and coordinate travel arrangements for domestic and international trips.
• Act as the main point of contact between leadership and team members.

Connaissances

Fluent in both French and English

Exceptional attention to detail

Strong proficiency with calendar management tools

Ability to manage complex schedules

Outils

Calendar management tools

Travel booking platforms (Egencia knowledge)

Description du poste

About Voodoo

Founded in 2013, Voodoo is a tech company that creates mobile games and apps with a mission to entertain the world. Gathering 800 employees, 7 billion downloads, and over 200 million active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. Our portfolio includes chart-topping games like Mob Control and Block Jam, alongside popular apps such as BeReal and Wizz.

Team

Our Strategy & Operations team is a small and top-performing team. We work on high priority projects across the organization, such as identifying new business opportunities, leading teams, and fixing operational and performance issues. In this team, you will lead complex initiatives to ensure we achieve our goals. All team members enjoy great autonomy in identifying problems, carrying out analysis, designing solutions and implementing them, whilst collaborating with teams across Voodoo organization.

Role

We're looking for an Executive Assistant to join our Strategy & Operations team. In this role, you'll provide high-level professional support to our leadership, ensuring seamless operations and optimal time management, while working closely with a team of Executive Assistants who embody collaboration, team spirit, and mutual support.

• Manage complex calendars and coordinate schedules across multiple internal and external stakeholders, including frequent coordination with executive leadership

• Organize and coordinate travel arrangements for domestic and international trips

• Plan and execute team events, off-sites, and strategic meetings

• Oversee team rituals and regular updates

• Act as the main point of contact between leadership and team members

• Handle administrative tasks including procurement, finance coordination, and vendor management

• Create and manage budgets for team activities and events

• Navigate multiple timezones to coordinate global meetings and communications

• Support board preparation and coordination activities

• Anticipate needs and proactively address potential scheduling conflicts or operational challenges

Profile

• Minimum 5 years of proven experience as an Executive Assistant

• Previous experience working with corporate environments, venture capital firms, boards, or political/governmental organizations

• Fluent in both French and English (written and spoken)

• Exceptional attention to detail and organizational skills

• Strong proficiency with calendar management tools and travel booking platforms (Egencia knowledge is a plus)

• Experience with budget creation and financial coordination

• Ability to manage complex schedules across multiple timezones

• Strong diplomatic skills with the ability to manage challenging stakeholders

• High level of discretion and ability to handle confidential information

• Proactive mindset with strong initiative-taking abilities

• Adaptability and resilience with a no-ego approach

• Ability to work independently and drive your own priorities

Benefits

• Competitive salary based on experience

• Swile Lunch voucher

• Gymlib (100% covered by Voodoo)

• Premium healthcare coverage with SideCare, 100% covered for you and your family

• Wellness activities in our Paris office

• Remote days on Fridays