Contract Administrator-Relaunch

Comsip; Mormant; Sur place; EUR 45 000 - 60 000; Plein temps

Résumé du poste

A leading Refinery company is looking for a Contract Administrator in Mormant, France. The role involves managing construction contracts, negotiating terms, and ensuring compliance with contractual obligations. Ideal candidates should have an engineering degree and over 5 years of experience in contract administration, with fluency in both French and English. This position offers an opportunity to work on significant projects while ensuring smooth administrative processes.

Qualifications

• More than 5 years of experience in contract administration.
• Fluent in French and English (verbally and in writing).

Responsabilités

• Prepare and issue kick-off Minutes of Meeting (MoM) with Construction Contractors.
• Manage administration of Construction Contracts and correspondence.
• Analyze documents for contractual validity in Variation Requests/Proposals.
• Negotiate requests for compensation and prepare claims defense strategies.
• Prepare amendments/Variations to Contracts for approval.
• Update Variations Log weekly for all Construction Contractors.
• Prepare Notices of Default for misperformance by Contractors.
• Review pro-forma invoices and coordinate with accounting.
• Handle administrative closure of Construction Contracts upon acceptance.
• Store Contract administration documents in project SharePoint.

Connaissances

Contract negotiation

Administration

Fluency in French

Fluency in English

Formation

Engineering degree

Description du poste

Job title: Contract Administrator

Sector: Refinery

Starting date: ASAP

Duration: One Year

Renewable: Yes

Location: Grandpuits (77), France

Status: Resident

Language: Fluent in French and English (verbally and in writing)

Activities

• Preparation and issuance of kick-off Minutes of Meeting (MoM) with Construction Contractors
• Manage the administration of the Construction Contracts, supervise the filing of the various Construction Contracts correspondence, prepare answers to any Construction Contractor's correspondence as requested by Contract Manager / Project Manager
• Analyze and check the contractual validity of all the justifying documents provided by the Constructions Contractors with their Variation Requests/Variation Proposals, for any extra works or claims
• Negotiate Construction Contractors 'requests for compensation of extra costs presumably suffered by Construction Contractors, prepare claims defense strategies & related documents and settle the claims
• Prepare the amendments/Variations to the Construction Contracts for Contract Manager / Project Manager's approval
• Preparation and update on a weekly basis of the Variations Log for all Construction Contractors
• Prepare any Notices of Default (Letters) for misperformance or non-performance of the works by Construction Contractors for approval by Contract Manager / Project Manager
• Notify the Construction Contractors of the application of the Liquidated Damages (LDs), when instructed by the project management
• Review the pro-forma invoices and allow their formal issuance to COMPANY accounting department when the Construction Contractors have successfully achieved their contractual payment milestones
• Preparation and update on a weekly basis of the invoices Log for all Construction Contractors
• Prepare MoMs for the various meetings under the scope of responsibilities of Contract Administrator and attend other project execution meetings
• Administrative and financial closure of the Construction Contracts when the Provisional Acceptance of the works is achieved
• Store the Contract administration documents in the specific and dedicated area of the project sharepoint

Qualifications & Experience Required

Preferably engineering degree + extensive experience in contract administration (more than 5 years)

Fluent in French and English (verbally and in writing)