Associate Executive

theapexgroup; Trianon; Sur place; EUR 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Global exposure to cross-jurisdiction

Collaboration with senior management

Résumé du poste

The Apex Group in France is seeking a Company Secretary to join the COSEC Team within Corporate Solutions. You will support administrative, compliance and regulatory services for overseas client companies, ensuring policies and procedures are followed.

You will handle AML compliance, board meeting documentation, regulatory filings, and drafting of agreements and SOPs. The role offers exposure to cross-jurisdictional work and opportunities to work with senior management.

Qualifications

• Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc.
• Strong ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients.
• Strong work ethic and ability to work under pressure.
• Adaptable and flexible approach toward learning new systems and procedures.
• Excellent time management and multi-tasking skills.
• Strong interpersonal, verbal and non-verbal communication skills.

Responsabilités

• Assist and support in providing administrative, compliance and regulatory services to overseas client Companies.
• Handle compliances under anti-money laundering regulations.
• Prepare board meeting agendas and pack documents; circulate to directors and maintain minutes.
• Maintain regulatory documents such as registers, returns, registrations, licenses and certificates.
• Draft and vet agreements, contracts and documents; prepare SOPs and training materials.
• Provide regulatory support to Client Services and COSEC teams as required.

Connaissances

Excellent drafting skills

Strong interpersonal and communication

Time management

Multi-tasking

Team player

Formation

Company Secretary

Outils

MS Outlook

MS Word

MS Excel

MS PowerPoint

Description du poste

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Description

DEPARTMENT: Corporate Solutions

As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations.

The Role:

• Understanding corporate and legal compliances as per jurisdiction in which client companies are located.
• Handling compliances and documentation under the applicable anti-money laundering regulations.
• Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors.
• Handling compliances relating to annual meetings of overseas client companies.
• Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman.
• Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same.
• Assisting the team in providing required documents for various purposes including banking and taxation requirements.
• Assisting in audits including internal audits and risk assessments and reviews.
• Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information.
• Drafting and vetting of agreements, contracts and documents.
• Preparation of SOPs and training material for understanding and benefit of the team members.
• To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required.

The Skills:

• Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc.
• Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients.
• Strong work ethic.
• Adapting and flexible approach towards learning new systems and operational procedures.
• Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills.
• Strong interpersonal, verbal and non-verbal communication skills.
• Team Player with excellent collaborative, analytical, problem solving and organisational skills.
• Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment.
• Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint)

Qualifications

• Company Secretary;.
• Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.