Assistant (F/H)

ALSTOM Gruppe; Saint-Ouen-sur-Seine; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading transportation company in Île-de-France is looking for an Assistant for the Group Project Management Office and Group Planning teams. The ideal candidate will handle scheduling, travel management, and provide administrative support while demonstrating proficiency in MS Office. This role requires strong organizational abilities and a proactive attitude, with 5+ years of related experience. Join us to contribute to greener transport solutions.

Qualifications

• 5+ years related experience as an executive administrative assistant or in a secretarial position.
• Proficiency in MS Office with expertise in Word, PowerPoint, and Excel.
• Excellent problem solving, critical thinking and communication skills.

Responsabilités

• Maintain the VPs & Directors professional agenda and arrange meetings.
• Manage travels in relation with the travel booking tool/agency.
• Produce reports, presentations, and briefs.

Connaissances

Time management

Travel management

Proficiency in MS Office

Confidentiality

Problem solving

Organization

Interpersonal skills

Description du poste

Company: Alstom

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

We are looking for an Assistant for our Group Project Management Office and Group Planning teams! Reporting to the VP Group PMO, Hubert PEUGEOT and VP Group Planning Elena REGAL-ZEIGER, you will provide an executive support to their teams working in these organizations and will deliver administrative tasks with competent, dynamic and friendly behavior. A wide-ranging and responsible role requiring strong administrative, IT, organizational and communication skills and a proactive 'can-do’ attitude.

Because you are highly organized and dynamic, you will also support Sohraya N’Diaye (Cash Performance Program Director)!

Your main responsibilities will be :

• Time management: Maintain the VPs & Directors professional agenda, arrange meetings and appointments and provide reminders, as well as interfacing with assistants of other VPs and Top management to organize common meetings and events,
• Travel management: Creation and end-to-end management of travels in relation with the travel booking tool/agency and management of VISA processes in CONCUR,
• Support to travel expenses claims for VPs & Directors in CONCUR,
• Take charge of Suppliers creation, Purchase Request, Purchase Orders and Good receipt from the teams including managing external vendor queries in ARIBA,
• Invoice management in INSPIRE: Purchase Orders creation and follow-up with suppliers and accounting department with managing expenses,
• Administrative support to the integration of new comers (IDs, devices, locations, induction),
• Handle requests and queries raised from the team members,
• Produce reports, presentations and briefs,
• Organize friendly events to keep positive mindset in the team.

Profile :

• 5+ years related to an executive administrative assistant, senior executive assistant or in other secretarial position
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel
• Discretion and Confidentiality
• Full comprehension of office management systems and procedures
• Excellent problem solving, critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Excellent organization & planning capabilities
• Strong interpersonal skills

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.