Administrative Secretary

Salve.Inno Consulting; Neuville-sur-Oise; Sur place; EUR 20 000 - 40 000; Plein temps

Résumé du poste

A consulting firm in Neuville-sur-Oise is seeking an Administrative Secretary (H/F) to support daily operations and coordinate with stakeholders. Ideal candidates are organised, detail-oriented, and have strong communication skills. Responsibilities include managing office tasks, handling shipments, and collaborating with external partners. The company offers a stable full-time contract, flexible hours, meal vouchers, and a supportive team environment.

Prestations

Flexible working hours

Meal vouchers

Corporate health coverage

Annual participation bonus scheme

Opportunities to grow within the organisation

Qualifications

• Several years of experience in an administrative support role preferred; motivated juniors also considered.
• Native or near-native level of French (C1/C2) and proficiency in professional English (B2).

Responsabilités

• Manage visitor reception and handle telephone switchboard duties.
• Prepare and format reports, technical documents, and study files.
• Enter purchase orders and monitor validation.
• Handle shipments and coordinate courier collections.
• Schedule appointments with regulatory bodies.
• Manage office supplies and equipment.

Connaissances

Strong communication skills

Organisational skills

Attention to detail

Ability to handle multiple tasks

Formation

BTS or equivalent diploma

Description du poste

We are looking for an Administrative Secretary (H/F) to support daily operations and ensure smooth coordination across internal and external stakeholders. This role is ideal for someone organised, service-oriented, and comfortable managing a variety of administrative tasks in a fast-paced environment.

Responsibilities

• Manage visitor reception, external contractors, delivery personnel, and handle standard telephone switchboard duties.
• Prepare and format reports, technical documents, and study files in line with internal quality procedures.
• Enter purchase orders and laboratory requests into internal systems (equipment, chemicals, consumables), monitor validation, and ensure proper follow-up and dispatch.
• Handle shipments: prepare administrative/technical documentation, coordinate courier collection, and track deliveries.
• Schedule appointments with regulatory bodies and external partners for inspections, working closely with maintenance and safety teams.
• Manage office supplies, stationery stock, and small office equipment.

Requirements

• BTS or equivalent diploma.
• Several years of experience in an administrative support role is ideal; motivated juniors also considered.
• Strong communication skills and ability to collaborate with multiple internal and external stakeholders.
• Excellent organisational skills, attention to detail, and ability to handle multiple tasks simultaneously.
• Native or near-native level of French (C1/C2) and proficiency in professional English (B2).
• Ability to integrate easily into a team and work with autonomy, rigor, and reliability.

Benefits

• Stable full-time permanent contract.
• Flexible working hours with early finish on Fridays.
• Additional time-off benefits.
• Meal vouchers and corporate health coverage.
• Annual participation bonus scheme.
• Supportive environment with strong team culture and opportunities to grow within the organisation.