Administrative Assistant - 6 Month Contract

EPM Scientific; Paris; Sur place; EUR 40 000 - 60 000; Temps partiel

Résumé du poste

A mid-sized pharmaceutical company in Paris is seeking an experienced Administrative Assistant to support their office operations. The ideal candidate will manage day-to-day administrative tasks, ensure smooth office operations, and facilitate collaboration across various departments. Qualifications include 3-5 years of administrative experience, strong organizational and multitasking skills, and proficiency in both French and English. This role offers a temporary 6-month contract supporting parental leave, with on-site work required 4 out of 5 days a week.

Qualifications

• 3-5 years of experience in administrative support, preferably within the pharmaceutical or healthcare industry.
• Familiarity with compliance, regulatory documentation, and budget coordination.
• Excellent communication skills in both French and English; Other European Languages are a plus.

Responsabilités

• Manage day-to-day administrative tasks including reception duties and office supply inventory.
• Oversee facility needs and maintain compliance with health and safety protocols.
• Facilitate collaboration across various departments including Commercial, Medical, and Regulatory.
• Plan and execute meetings and events, managing calendars and travel logistics.
• Represent senior leadership in communications with external stakeholders.
• Partner with regulatory colleagues to uphold internal policies and meet requirements.
• Assist international guests visiting the Paris office, ensuring a smooth experience.
• Maintain and regularly update procedural and compliance documentation.

Connaissances

Organizational skills

Multitasking

Communication skills

Attention to detail

Outils

Microsoft Office

Document management systems

Description du poste

EPM Scientific are currently partnered with a mid-sized pharmaceutical company who are seeking an experienced Administrative Assistant to support their Paris office operations. See a short summary below :

Contract Conditions

• Start date : ASAP
• Location : Paris, France (On-site 4 / 5 days per week)
• Contract : Temporary, 6 Month Contract (Parental Leave)
• Language : French, English

Key Responsibilities

• Manage day-to-day administrative tasks such as reception duties, office supply inventory, and courier coordination.
• Ensure the office operates efficiently by overseeing facility needs and maintaining compliance with health and safety protocols.
• Act as the central coordination point for activities in France, facilitating collaboration across various departments including Commercial, Medical, and Regulatory.
• Plan and execute meetings and events, managing calendars, travel logistics, and venue arrangements.
• Represent senior leadership in communications with external stakeholders, including healthcare providers, partners, and professional organizations.
• Partner with regulatory colleagues to uphold internal policies and meet external legal and industry requirements.
• Assist international guests visiting the Paris office, providing logistical support and ensuring a smooth experience.
• Maintain and regularly update procedural and compliance documentation, including standard operating procedures and training materials.

Requirements

• 3-5 years of experience in administrative support, preferably within the pharmaceutical or healthcare industry.
• Strong organizational and multitasking skills with attention to detail.
• Familiarity with compliance, regulatory documentation, and budget coordination.
• Excellent communication skills in both French and English; Other European Languages are a plus.
• Proficiency in Microsoft Office and document management systems (e.g., SharePoint).

If this role is of interest to you, please apply directly to learn more. If not, feel free to share with your network.