Academic Services Specialist CDD FHNB

Galileo Global Education; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

An educational institution in Paris is seeking an Academic Services Specialist to provide support in learning activities and assist students and faculty. The ideal candidate will have a Bachelor’s degree, excellent communication and organizational skills, and full proficiency in French and English. Responsibilities include managing student assistance, maintaining accurate records, and collaborating with academic staff to ensure academic success. The role offers a full-time fixed-term contract from January to June 2026.

Qualifications

• Full proficiency in French and English required.
• Previous professional experience in academic institutions.
• Interest in career development and higher education.

Responsabilités

• Support student welcoming activities and general information presentations.
• Assist in managing complaints and monitor student satisfaction surveys.
• Maintain database records for assessments and attendances.

Connaissances

Excellent communication skills

Strong organizational skills

Proactive approach

Strong administrative skills

Attention to detail

Team player

Formation

Bachelor's degree

Outils

Microsoft Office

Description du poste

Job Summary

The Academic Services Specialist will work alongside the Academic Services Team providing support linked to the delivery of learning activities of the courses: he/she will assist students and academic staff in the academic process and documentation development.

Main Activities

Students Care

• Support in the student welcoming activities from the week zero collaborating in the welcome pack preparation and sharing (academic calendar access to digital platform general information during presentations to students about School rules and/or courses);
• Support for student assistance during their academic path (information operative support etc.) through the help desk activities and the Academic Services email account processing;
• Help to manage problems or complaints efficiently and effectively in collaboration with the Academic Services Team;
• Collaborate in monitoring activities and analyses of attendance (presence absence online attendances follow up);
• Collaborate for the Survey distribution (Students Voice) to monitor student satisfaction and correct functioning of academic processes.

Courses planning and academic career follow up

• Assist the Academic Services Team on the timetable with focus on each academic program and number of enrolments for each course;
• Monitor exams calendar and follow up;
• Support with course updates and academic progress in the academic services database;
• Maintain accurate database records regarding assessments attendance online attendances absences;
• Update digital platforms such as the Student Information System the Timetable Scheduling Portal and the Learning Management System by entering the necessary data to support students academic progression and learning activities.

Faculty and Staff Support

• Assist in the activation of tutors registers with timetables;
• Support all academic staff (Tutors Programme Leaders) in providing academic activities and exams;
• Support all members of Istituto Marangoni Paris with matters related to academic activities

Education & Skills

Bachelor's degree

Previous professional experience in other Academic Institutions

Strong interest in fostering a caring and supportive approach

Excellent communications skills organizational skills accuracy and proactive approach

A team player with strong administrative skills the ability to work in a fast-paced environment and with attention to details

Practical approach to problem-solving and results-driven attitude French language - full proficiency required

English language full proficiency required Advanced knowledge of Microsoft Office essential

Interest in career and employability development passion for higher education

Extensive understanding of French and British education systems

INFOS

Fixed term contract from January 2026 to June 2026.

Required Experience

IC

Key Skills

• Criminal Justice
• Account Payable
• Economics
• Front End
• Facilities Management
• Domestic

Employment Type: Full-Time

Experience: years

Vacancy: 1