Specialist, Inbound Logistics and Customs

Orion Corporation; Espoo; Hybrid; EUR 52,000 - 76,000; Full time

Job summary

Orion Pharma based in Espoo, Finland, seeks a Specialist, Inbound Logistics and Customs to manage day-to-day import operations and compliance within a hybrid-working, permanent role. You will coordinate customs, data accuracy, and transportation, collaborating with Supply Chain, Procurement, and external partners.

The role blends hands-on logistics with process improvement in a regulated environment, reporting to the Manager, Customs Trade Compliance & Import.

Qualifications

• University degree in a relevant field.
• Experience in import/export operations, customs, freight forwarding or logistics.
• Ability to coordinate multiple activities accurately and in compliance.
• Strong analytical, detail-oriented, problem-solving skills.
• Strong communication and collaboration in Finnish and English.

Responsibilities

• Support day-to-day import logistics activities to ensure timely flow of materials.
• Maintain and monitor customs-related data, documentation and transactions for audit readiness.
• Coordinate transportation bookings and verify transport invoices.
• Monitor shipment status and proactively resolve delays and issues.
• Contribute to development and improvement of customs and import processes.

Skills

Import logistics coordination

Customs compliance & documentation

Stakeholder collaboration

Analytical thinking

Finnish & English communication

Education

University degree or degree from a university of applied sciences in Supply Chain Management, Logistics, or related field

Tools

SAP

Excel

ERP systems

Job description

Specialist, Inbound Logistics and Customs

Espoo, Finland (Hybrid)

Job Description

Your role
As a Specialist, Inbound Logistics and Customs, you will support the day-to-day execution, compliance and continuous development of Orion Pharma’s import customs operations and international supply chains. In this role, you will ensure the accuracy of customs and import-related data, coordinate transportation, customs and other operational logistics activities with internal and external stakeholders and contribute to the implementation of compliant and efficient supply chain processes in a continuously evolving regulatory environment.

The role combines hands-on operational responsibilities with opportunities to participate in process development and continuous improvement initiatives. You will work closely with Supply Chain, Procurement, Production, Warehousing, Logistics Service Providers and Customs Brokers to support import logistics, customs processes and trade compliance activities across Orion’s supply chain network.

The position reports to the Manager, Customs Trade Compliance & Import, is based in Espoo, Finland, and is offered as a full-time, permanent position with a hybrid working model.

Responsibilities
You will play a key role in ensuring compliant, efficient and reliable import logistics and customs operations that support Orion's global supply chain. You will combine operational execution with process development and continuous improvement activities in a dynamic regulatory environment.

Your main responsibilities include:

• Supporting and coordinating day-to-day import logistics activities to ensure the timely flow of materials to manufacturing sites
• Maintaining, reviewing and monitoring customs-related data, documentation and transactions, ensuring accuracy, completeness and audit readiness
• Monitoring customs-related material movements, records and operational events, and coordinating corrective actions when discrepancies or deviations are identified
• Supporting the administration and execution of customs procedures and customs authorizations, including special procedures where applicable
• Coordinating and managing transportation bookings in compliance with GxP requirements, and verifying transport-related invoices
• Monitoring shipment status, delivery performance and transportation-related activities, proactively coordinating actions to resolve delays, exceptions and operational issues
• Contributing to the development, implementation and continuous improvement of customs, import logistics and compliance processes, controls and work instructions
• Supporting the implementation of new business requirements, supply chain models and regulatory changes affecting customs and import activities

What you can expect from us You will join a collaborative and supportive working environment where knowledge sharing and professional growth are encouraged. The role offers opportunities to deepen your expertise in customs, trade compliance and international supply chains while making a visible contribution to Orion Pharma’s operations.
At Orion, your work creates true impact and well-being for our customers, patients and society at large. Our culture of friendliness, respect, mutual appreciation and diversity creates a safe working environment where you can strive for excellence. We offer a wealth of career paths and development opportunities that support the development of innovative solutions and improving the quality of life.
Please visit our website to find further information about our values and Orion as an employer https://www.orion.fi/en/careers/orion-as-an-employer/ .

• University degree or degree from a university of applied sciences (B.Sc./M.Sc.) in Supply Chain Management, Logistics, Industrial Engineering and Management, Business Administration, Economics, International Business, or another relevant field
• Previous experience in import/export operations, customs, freight forwarding, logistics, transportation management or supply chain activities
• Ability to coordinate multiple activities simultaneously and ensure that operational tasks are completed accurately, efficiently and in compliance with applicable requirements
• Strong analytical skills, attention to detail and a structured approach to problem-solving, with the ability to identify deviations, investigate root causes and drive issues through to resolution
• Strong communication and collaboration skills, with the ability to work effectively with internal and external stakeholders in both Finnish and English

The following experience is considered an advantage:

• Customs operations, customs procedures and international trade
• Preferential origin, free trade agreements and supplier declarations
• Tariff classification and applications for Binding Tariff Information (BTI) rulings
• Experience with ERP systems, SAP and Microsoft Office applications, particularly Excel
• Experience in regulated industries and GDP/GxP operating environments

Approved medical examination which also includes drug testing is required prior to the employment. We will also carry out a security clearance prior to the employment for the selected person.

Your new team
Orion's Global Operations covers the entire pharmaceutical manufacturing process, from sourcing of raw materials to the manufacture of products, packaging and delivery to customers. We are also responsible for the industrialization of new products and product life cycle management.

In Global Operations we have approximately 1,600 professionals working in Production, our external supplier network (Externally Sourced Operations) and Fermion Oy (API manufacturing and marketing). In addition, the organization includes Supply Chain & Procurement, Technical Operations, Facility Management, EHS (Environment, Health and Safety), CPD&LCM (Commercial Product Development & Product lifecycle management) and Operations Development.

Our team plays a key role in supporting Orion’s global supply chain by ensuring efficient, compliant and reliable import logistics and customs operations. We work in close collaboration with colleagues across Supply Chain, Procurement, Manufacturing, Warehousing and Quality, as well as with external logistics service providers and customs partners. We are a practical and supportive team that values collaboration, continuous improvement and knowledge sharing, while maintaining a strong focus on operational excellence, compliance and business support in a dynamic international environment.

About Us

Orion Pharma is a globally operating Nordic pharmaceutical company – a builder of well-being for over a hundred years.

We’re home to more than 4,000 Orionees around the world, and we’re proud to be known as a responsible employer and a great place to work. At Orion Pharma, people are truly valued and trusted, encouraged to grow, and supported by a culture where every voice is heard. We appreciate each other, strive for excellence, and build the future.

Together we develop, manufacture, and market human and veterinary pharmaceuticals and active pharmaceutical ingredients. Our extensive portfolio includes proprietary and generic medicines as well as consumer health products. The core therapy areas of our pharmaceutical R&D are oncology and pain. Proprietary products developed by Orion Pharma are used to treat cancer, neurological diseases, respiratory diseases, and more.

We offer careers with a clear purpose: empowering people to live their lives to the fullest.

• Locations Orionintie 1 A, Espoo, 02200, FI (Hybrid)