Project Assistant, Metso

Biisoni Oy; Espoo; Hybrid; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Occupational healthcare

Lunch benefit

Job summary

Metso is seeking a Project Assistant to join the Document Control and Project Support team. You will be part of large international plant delivery projects, organizing travel, visa letters, and travel-related administration while supporting delivery teams.

Based in Espoo, the role is full-time for one year with a strong possibility of continuation. You will be employed by Biisoni and work on assignment at Metso, with three office days per week and some remote work flexibility.

Qualifications

• Experience in assistant or project support roles.
• Familiarity with MS Office tools.
• Knowledge of visa and work permit processes in different countries.
• Experience with invoice handling and travel expense systems.

Responsibilities

• Organize travel arrangements for project personnel and customers.
• Prepare visa invitation letters and coordinate visa/work permit processes across countries.
• Schedule meetings at office and external locations and ensure arrangements are in place.
• Handle travel-related invoices and maintain traveler profiles.
• Coordinate PPE orders and act as a contact for travel agencies.

Skills

MS Office

Visa/work permit processes

Travel expense systems

Travel safety & data handling

Fluent Finnish

Fluent English

Tools

Invoice systems

Job description

Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change.

Metso is headquartered in Espoo, Finland. At the end of 2025 Metso had close to 18,000 employees in around 50 countries, and sales in 2025 were about EUR 5.3 billion. Metso is listed on the Nasdaq Helsinki.

Would you be our new Project Assistant?

We are looking for a Project Assistant to join Metso's Document Control and Project Support team. You will be part of large international plant delivery projects, supporting delivery teams and ensuring that practical arrangements run smoothly and efficiently.

In this role, you organize travel arrangements for project personnel and customers, including flights, accommodation, and ground transportation. You prepare visa invitation letters for customers and suppliers and coordinate visa and work permit processes for project personnel across different countries.

You organize meetings both at the office and at external locations, ensuring that all arrangements are in place. You take care of ordering necessary materials such as personal protective equipment (PPE) and business gifts, and act as a key contact for travel agencies. In addition, you handle travel-related invoices and maintain up-to-date traveler profiles.

This is a full-time, one-year fixed-term position with the strong possibility of continuation. The position starts as soon as possible. You will be employed by Biisoni and work on assignment at Metso. The position is based in Espoo and requires working at the office 3 days per week.

What are we looking for?

To succeed in this role, you bring a few years of experience from assistant or project support roles. You are comfortable working with MS Office tools and have experience with invoice handling and travel expense systems. You are familiar with visa and work permit processes in different countries, and you have a good understanding of travel safety and handling travel-related personal data. Fluent Finnish and English skills, both written and spoken, are essential, and additional language skills are considered an asset.

You have a structured and detail-oriented approach to your work and can prioritize effectively and adapt to changing situations. You take ownership of your responsibilities while collaborating smoothly as part of a team. Experience working in an international environment and an understanding of different cultures are considered an advantage.

Why us?

We value our dedicated and driven professionals. As an important part of our highly motivated and skilled team, you contribute directly to our shared success. We offer you an exciting opportunity to collaborate with various stakeholders, supported by an open-minded, international, and friendly community of experts. Once you have a solid grasp of the job, you will have the flexibility to work partly remotely, along with excellent opportunities to develop your professional skills and knowledge in a cutting-edge company at the forefront of its industry. We're committed to your success and will provide you with a comprehensive onboarding and a supportive environment where you can truly thrive. We offer occupational healthcare and a lunch benefit as employee benefits.