Procurement & Administrative Specialist

United Nations University; Helsinki; On-site; EUR 42,000 - 65,000; Full time

Job summary

UNU-WIDER in Helsinki seeks an outstanding procurement/administrative professional to support the Procurement Team. You will provide procurement, logistical and administrative support for a wide range of goods and services, contribute to procurement plans with market surveys, and help issue tenders, POs and amendments.

The role requires strong MS Office skills and ERP experience (Oracle/PeopleSoft). Fluency in English is essential, with UN language skills and Finnish as assets.

Qualifications

• Bachelor’s degree in Business Admin, Accounting, Finance, Management or equivalent with at least three years of relevant work experience, preferably in an international organization.
• Secondary education with at least four years of relevant work experience, preferably in an international organization.
• Proficiency in MS Office, particularly Excel.
• Knowledge of ERP systems (Oracle/PeopleSoft) would be an advantage.
• Excellent written and spoken English; other UN languages and Finnish are assets.
• Diplomacy, accuracy and ability to work under minimal supervision.
• Strong prioritization, multi-tasking and teamwork in a multi-cultural environment.

Responsibilities

• Provide procurement, logistical and administrative support to the Procurement Team for a wide range of goods and services.
• Participate in procurement plans with market surveys, prepare tender documents, purchase orders/contracts and amendments.
• Monitor requisitions, liaise with suppliers, coordinate shipments and verify deliveries.
• Prepare abstracts of offers and evaluate quotations to select best terms and costs.
• Draft tender documents and assist in complex, high-value purchasing operations.

Skills

Communication skills

English fluency

Diplomacy

Attention to detail

Education

Bachelor’s degree in Business Administration/Accounting/Finance/Management or equivalent

Secondary school completion with 4+ years of relevant work experience

Tools

MS Office

ERP systems (Oracle/PeopleSoft)

Job description

UNU-WIDER in Helsinki seeks an outstanding procurement/administrative professional to support the Procurement Team. You will provide procurement, logistical and administrative support for a wide range of goods and services, contribute to procurement plans with market surveys, and help issue tenders, POs and amendments.

The role requires strong MS Office skills and ERP experience (Oracle/PeopleSoft). Fluency in English is essential, with UN language skills and Finnish as assets.