Permit coordinator Nordics

EdgeConneX; Helsinki; On-site; EUR 55,000 - 75,000; Full time

Job summary

EdgeConneX is seeking a Permit Coordinator for the Nordics to drive permitting across Nordic data center projects. You will coordinate applications, schedules, and stakeholder engagement across internal teams and external consultants.

The role requires 2–5 years in permitting, planning, construction, or related fields, with strong organizational and communication skills. You will report to the Permit Manager, EMEA, in a fast-paced, international setting.

Qualifications

• Fluent in English; additional Nordic language skills preferred.
• Strong understanding of permitting, planning, construction or real estate development.
• Proven project coordination with multi-stakeholder environments.
• Excellent documentation and tracking abilities; detail-oriented.
• Clear written and verbal communication across cultures and teams.

Responsibilities

• Coordinate preparation, review, and submission of permit applications for Nordic data center projects.
• Support permitting strategies, schedules, and requirements with the Permit Manager.
• Collaborate with BCEI, Real Estate, Engineering, Public Affairs, PMO and other teams to collect permit information.
• Serve as daily point of contact for external permitting consultants.
• Maintain trackers and schedules with milestones, dependencies, submission dates, and approvals.
• Identify delays, gaps or risks and elevate to management.
• Monitor permit status and follow up to keep projects on schedules.
• Prepare regular permitting status reports for project teams and stakeholders.
• Participate in permitting meetings and document decisions and actions.
• Keep permitting documentation organized and up to date.
• Research local permitting requirements and regulatory considerations for new markets.
• Contribute to improving permitting processes and reporting tools.

Skills

Fluent in English

Swedish language

Norwegian language

Finnish language

Project coordination

Attention to detail

Communication skills

Education

Bachelor's degree in Engineering/related field

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, Amsterdam, Singapore and Malaysia, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do.

Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers.

The Permit Coordinator - Nordics supports the permitting of data center development and construction projects across the Nordic region. This role is suited for a professional with 2-5 years of relevant experience who has developed a foundation in permitting, planning, construction, real estate, infrastructure, or project coordination and is looking to further build their expertise within a fast-paced, international environment.

The Permit Coordinator will coordinate permitting activities across multiple projects, working closely with the Senior Permit Manager, internal stakeholders, external consultants, and local permitting authorities. The role will help ensure permit requirements, submissions, dependencies, and timelines are clearly understood, accurately tracked, and aligned with overall project schedules.

The successful candidate will be proactive, organized, and comfortable taking ownership of day-to-day permitting coordination while escalating more complex issues and risks when appropriate.

This position reports to the Permit Manager, EMEA.

Primary Responsibilities

• Coordinate the preparation, review, and submission of permit applications for data center projects across the Nordic region.
• Support the Permit Manager in developing and maintaining project-specific permitting strategies, schedules, and requirements.
• Work cross-functionally with internal teams including BCEI, Real Estate, Engineering, Market Development, Public Affairs, PMO, and other relevant stakeholders to gather information and documentation required for permit applications.
• Serve as a day-to-day point of contact for external permitting consultants, coordinating deliverables and following up on outstanding actions and application progress.
• Maintain permit trackers and schedules, ensuring key milestones, dependencies, submission dates, authority review periods, and approval dates are accurately recorded.
• Proactively identify potential permitting delays, gaps, or risks and elevate them to the Permit Manager and relevant project stakeholders.
• Monitor the status of permit applications and follow up with consultants and stakeholders to help keep projects progressing according to agreed timelines.
• Prepare regular permitting status reports and updates for project teams and other internal stakeholders.
• Coordinate and participate in permitting meetings, document decisions and action items, and follow up with responsible parties to ensure actions are completed.
• Maintain accurate and organized permitting documentation, records, correspondence, and project data.
• Support research into local permitting requirements, approval processes, and relevant regulatory considerations for new and existing markets.
• Contribute to improving permitting processes, trackers, reporting tools, and ways of working across the Nordic portfolio.

Knowledge, Skills & Abilities

• Fluent in English and Swedish, Norwegian or Finnish
• Good understanding of permitting, planning, construction, real estate development, infrastructure development, or a related area.
• Strong project coordination and organizational skills, with the ability to manage multiple activities and deadlines simultaneously.
• Strong attention to detail and ability to maintain accurate project documentation and tracking.
• Good written and verbal communication skills, with the confidence to follow up with internal and external stakeholders.
• Ability to work effectively across multidisciplinary teams and different countries and cultures.
• Ability to identify potential issues, dependencies, and delays and elevate them appropriately.
• Proactive and accountable approach, with the ability to take ownership of assigned activities and drive actions to completion.
• Comfortable working in a fast-paced project environment where priorities and timelines may change.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Ability to understand project schedules, trackers, and reporting information.

Experience / Education

• 2-5 years of relevant professional experience in permitting, planning, construction, real estate development, engineering, infrastructure, project development, project coordination, or a related field.
• Previous experience supporting or coordinating permit applications, planning approvals, regulatory approvals, or development processes
• Experience working with external consultants, authorities, contractors, or multidisciplinary project teams
• Experience within data centers, energy, utilities, industrial facilities, telecommunications, or other large-scale infrastructure environments is an advantage but not required.
• Bachelor's degree in Engineering, Construction Management, Urban or Regional Planning, Real Estate, Architecture, Law, Environmental Studies, or a related discipline, or equivalent relevant professional experience.