Office Support / Receptionist

Vagomet Oy | Go On Hämeenlinna; Helsinki; On-site; EUR 20 000 - 40 000; Part time

Job summary

L'École Internationale d'Helsinki (ISH) recherche un(e) réceptionniste temporaire pour soutenir le personnel administratif pendant la période de remplacement. Ce poste à temps partiel implique l'accueil des visiteurs, le tri du courrier et d'autres tâches de bureau, offrant une précieuse opportunité d'améliorer ses compétences en service client dans un environnement scolaire dynamique.

Benefits

Couverture sanitaire privée complète

Environnement de travail inclusif

Qualifications

• Proactif ve et chaleureux(se) dans l'approche du service client.
• Maîtrise de l'anglais et du finnois, à l'oral comme à l'écrit.
• Sensibilité à un environnement international.

Responsibilities

• Accueillir chaleureusement les invités et distribuer des passes visiteurs.
• Répondre aux demandes téléphoniques et redistribuer les appels et messages.
• Trier et distribuer le courrier quotidien.

Skills

Service à la clientèle

Compétences en communication

Job description

The International School of Helsinki (ISH) is a vibrant, inclusive, and non-profit learning community offering education to students aged 4 to 18 through the International Baccalaureate (IB) continuum. Located in Finlands capital, ISH fosters a global mindset and prepares students for the complexities of the modern world. Our community includes over 100 staff members and approximately 500 students representing diverse cultures and nationalities.

We are seeking a new, temporary team member to support the office staff at the reception, offering help with office duties. Persons with wage subsidy for long-term unemployed or older workers (työllistymistuki) are given priority in this search.

Key Responsibilities Include
– Warmly welcome guests, hand out visitors passes, and assist all people upon arrival at the school, including parents, students, and staff
– Respond to telephone inquiries and forward calls and messages
– Sort and distribute daily mail
– Assist in copying and archiving duties
– Arrange catering, and support other events and arrangements
– Help the school personnel in any other duties and needs

What We Offer
This role provides opportunities to develop your skills in customer service work, and to collaborate within a vibrant international learning community. ISH offers competitive benefits, including comprehensive private occupational health coverage, and a supportive work environment that emphasizes inclusion, wellbeing, and autonomy.

Qualifications
– Proactive, warm and friendly customer service approach is essential
– Proficiency in spoken and written English and Finnish
– Sensitivity to an international environment

This position is for a 9 months leave replacement during our office staff holiday arrangements, between September and May. There will be unpaid breaks during school holidays (October, December-January and February). The position can be part time (minimum 60%) or for a shorter period, if requested by the candidate.

Child Protection & Safeguarding
ISH is committed to the highest standards of safeguarding and promoting the welfare of children and young people. Successful candidates must pass background checks, including criminal record clearance and reference verification.
How to Apply
Please submit the following to [e-mail]
– A letter of application explaining your suitability for the role, including your training, work experience, and your alignment with ISHs inclusion values
– A current CV
– Any other evidence of experience with building maintenance and cleaning work
Employment term:
Preferably mid-August – May 31, 2026
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Statement of Anti-Discrimination
At ISH, we celebrate diversity and are committed to creating an inclusive environment for all. We actively promote Diversity, Equity, Inclusion, and Justice (DEIJ) and ensure equal opportunities for all individuals, regardless of gender, ethnicity, nationality, age, physical abilities, sexual orientation, or beliefs.
For all positions, a criminal record check as required in § 3 Law of working with children, must be presented by the applicant chosen for the position.

Employment relationship:Employment

Work hours:Part-time 22-36 hours per week

Work start date:According to agreement

Wage:Time rate

Working time:Daytime work, Weekdays

Number of positions:1

Notes for applying:Please submit the following to [e-mail]
A letter of application explaining your suitability for the role, including your training, work experience, and your alignment with ISHs inclusion values
A current CV
Any other evidence of experience with building maintenance and cleaning work

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Sosiaali- & terveysala