Maintenance processes and tools Expert

Wärtsilä; Vaasa; Hybrid; EUR 70,000 - 97,000; Full time

Job summary

Wärtsilä in Vaasa is seeking a Maintenance Processes and Tools Expert to optimize maintenance processes and integrations for agreement customers. Hybrid work options are available with location preference for Vaasa.

You will analyze, extend system capabilities, create documentation and training, and participate in development projects with a skilled, growth‑minded team.

Qualifications

• Minimum 3 years in maintenance planning or operations in asset‑intensive industries.
• Experience with Maximo (or SAP PM/CS, IFS, Infor) in a professional role.
• Experience with system integrations across CMMS, ERP, CRM, or Field Service tools.
• Experience creating process documentation or training materials.
• Professional English, written and verbal.
• Bachelor's degree in engineering / IT / BIS or equivalent via work experience.

Responsibilities

• Maintain deep knowledge of maintenance planning for agreement customers and translate needs into system improvements.
• Analyze, troubleshoot, and enhance integrations between Maximo and connected systems.
• Assess impact of Wärtsilä initiatives on the maintenance ecosystem and drive changes.
• Participate in development projects as a subject matter expert.
• Test and validate new features and bug fixes; train key users and planners.
• Create process docs and training material including online courses.
• Suggest visualizations and dashboards and help configure systems.

Skills

Systems thinking

Structured problem solving

Facilitation

Stakeholder management

Agile methodology

Digital twin concepts

Integration middleware / APIs

E-learning content creation

English proficiency

Education

Bachelor's degree in engineering / IT / BIS

Tools

Maximo CMMS

SAP (PM/CS)

CRM systems

Job description

In case of any questions regarding the position, reach out to: Ronald Tuure

We are always on the lookout for a talent with a growth mindset – are you the one?

We are looking for a Maintenance Processes and Tools Expert with main responsibility to support and enhance both processes and systems for maintenance in our agreements business. For our agreement customers, Maximo is the backbone of maintenance management — integrated with SAP, CRM, Field Service tools, and multiple data flows. Major company-wide initiatives (Service Flow, One Data, as-maintained digital twin) are reshaping the landscape around us, and we need someone who ensures our ecosystem runs well today and is ready for what's coming.

The preferred location for this position is Vaasa, Finland but will also consider Turku or Helsinki. We offer a possibility to hybrid remote work.

Your Role And Responsibilities

As a Maintenance Processes and Tools Expert your work will include engaging challenges related to system enhancements, integrations, and issue resolution within the maintenance management ecosystem. The tasks can also be adjusted based on your individual skills and interests. You'll be working as part of our highly skilled and development‑driven team with diverse expertise.

• Maintain deep knowledge of maintenance planning processes for agreement customers, actively gather and challenge user needs and translate them into system improvements and lifecycle decisions.
• Analyse, troubleshoot, and enhance integrations between Maximo and connected systems (SAP, CRM, Field Service tools).
• Assess how broader Wärtsilä initiatives impact the agreements maintenance ecosystem — proactively identify what needs to change.
• Participate in development projects as a subject matter expert.
• Test and validate new features, enhancements, and bug fixes by utilizing own expertise and the key user forum experts.
• Provide training on newly developed features to key users and maintenance planners.
• Create process documentation and training material, including online courses.
• Contribute ideas for developing visualizations, dashboards, and configuring systems.

Requirements for the position

• Minimum 3 years in maintenance planning, maintenance operations or maintenance system administration in heavy-duty, energy, marine, or comparable asset-intensive industry.
• Has used or administered Maximo (or comparable CMMS such as SAP PM, IFS, or Infor) in a professional role.
• Has worked directly with system integrations between at least two of: CMMS, ERP, CRM, or Field Service tools — involving troubleshooting, specifying, testing, or development.
• Has created process documentation, training materials, or system specifications professionally.
• Professional proficiency in English, written and verbal.
• Bachelor's degree in engineering, IT, or business information systems — or equivalent demonstrated through work experience.

To succeed in this role, we expect you to have

• Systems thinking — ability to see dependencies, consequences, and ripple effects across interconnected systems and organizations. This is the single most important trait for success in this role.
• Structured problem-solving in complex environments.
• Facilitation and stakeholder-management skills — able to run workshops, build consensus, and turn diverse input into clear requirements.
• Curiosity toward adjacent domains beyond one's own scope.
• Experience with SAP (PM/CS modules or integration touchpoints).
• Agile methodology (Scrum, SAFe, or similar).
• Understanding of digital twin concepts or master data management.
• Experience with integration middleware, APIs, or data mapping tools. element exactly, it seems we need to close correctly.
• Experience creating e-learning content.

Why you and us?

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting an inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

In case of any questions regarding the position, reach out to: Ronald Tuure

Manager, Maintenance Processes and Tools

[e-mail]

Last application date: 06/11/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.