HRIS Specialist

aalto; Espoo; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Supportive, inclusive culture

Job summary

Aalto University in Espoo is seeking an HRIS Specialist to lead design and configuration of the Workday HCM platform within the university’s Workday team. Since 2019, we have digitized HR processes and now pursue a new era aligned with updated HR and AI strategies.

The HRIS Specialist will help make HR processes smooth, intuitive and scalable across our international community. Join us to design, implement and optimize Workday configurations, build analytics, and partner with HR, IT and external

Qualifications

• Hands-on Workday HCM configuration and reporting experience.
• Ability to translate user requirements into scalable Workday designs; clear documentation and stakeholder communication.
• Analytical, structured problem‑solving skills and the ability to prioritize across multiple stakeholders.
• Collaborative, solution‑oriented working style and resilience in change.
• Fluent spoken and written English; Finnish proficiency is considered an advantage.
• You're curious about AI and new digital solutions and proactively explore how they can simplify processes and elevate the end‑user experience.

Responsibilities

• Design, implement and manage Workday configuration across selected domains (e.g. Core HCM, Security, Business Processes, Absence, Talent, Recruiting, Learning) and integrations.
• Build and optimize business processes, condition rules, validations and notifications.
• Develop reporting and analytics: advanced reports, dashboards and metrics to enable data-driven decisions; support data quality and governance.
• Evaluate new Workday features/modules and third‑party integrations; drive adoption where they add value.
• Partner with HR process owners, HR teams, faculty, IT and our AMS partner to capture requirements and deliver user-friendly solutions.
• Provide escalation support and guidance for key users; troubleshoot issues and implement fixes and enhancements.
• Contribute to release management: preview tenant testing, impact assessments and regression testing.
• Act as a trusted advisor to HR leadership on Workday capabilities, constraints and roadmap.
• Ensure governance, compliance and best practices are embedded in configurations and ways of working.
• Be active in the Workday Community and peer networks to bring in new ideas.

Skills

Workday HCM configuration

Reporting & analytics

Data governance

Stakeholder communication

Problem-solving

Change management

English proficiency

Tools

Workday

Job description

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 16 000 students and 5 200 employees, including 446 professors. Our campus is in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community's diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

HRIS Specialist

Are you an HRIS professional who is excited about new technology opportunities, developing processes, learning new things, and solving challenging problems? Are you motivated by meaningful work in an international university environment?

We are looking for an HRIS Specialist in a permanent position to drive the design and configuration of the Workday HCM platform on Aalto University's Workday team. Since 2019, we've digitized HR processes with Workday and are now entering a new era aligned with our updated HR and AI strategies. The HRIS Specialist will have a key role in continuously improving our Workday HCM so that Aalto's digital HR processes are smooth, intuitive and scalable. Join us in shaping the sustainable future!

Your role and goals

• Design, implement and manage of Workday configuration across selected domains (e.g. Core HCM. Security, Business Processes, Absence, Talent, Recruiting, Learning) and integrations.
• Build and optimize business processes, condition rules, validations and notifications.
• Develop reporting and analytics: advanced reports, dashboards and metrics to enable data-driven decisions; support data quality and governance.
• Evaluate new Workday features/modules and third‑party integrations; drive adoption where they add value.
• Partner with HR process owners, HR teams, faculty, IT (e.g. HR Solution Owner, Integration team) and our AMS partner to capture requirements and deliver user-friendly solutions.
• Provide escalation support and guidance for key users; troubleshoot issues and implement fixes and enhancements.
• Contribute to release management: preview tenant testing, impact assessments and regression testing.
• Act as a trusted advisor to HR leadership on Workday capabilities, constraints and roadmap.
• Ensure governance, compliance and best practices are embedded in configurations and ways of working.
• Be active in the Workday Community and peer networks to bring in new ideas.

Your experience and ambitions

• Hands‑on Workday HCM configuration and reporting experience.
• Ability to translate user requirements into scalable Workday designs; clear documentation and stakeholder communication.
• Analytical, structured problem‑solving skills and the ability to prioritize across multiple stakeholders.
• A collaborative, solution‑oriented working style and resilience in change.
• Can‑do attitude and capacity for conceptual thinking.
• Fluent spoken and written English; Finnish proficiency is considered an advantage.
• You're curious about AI and new digital solutions and proactively explore how they can simplify processes and elevate the end‑user experience. You value lean, iterative development and continuous learning.

Diversity is part of who we are, and we actively work to ensure our community's diversity and inclusiveness.

This is why we warmly encourage qualified candidates from all backgrounds to join our community.

What we offer

Join Aalto University to share the fun, relaxed and caring working environment with us:

• Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We spark the game changers of tomorrow, and renew society with research‑based knowledge, creativity and an entrepreneurial mindset.
• Culture that inspires and includes everyone. All our work is guided by the values of the university: responsibility, courage, and collaboration. It's the people that create Aalto, now and in the future. We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing.
• A responsible and meaningful role with true impact in our University's success, and in the end, in the wellbeing and development of our society.
• Support, coaching and sparring when you feel you need it.
• Great possibilities for competence development and learning. We constantly keep learning to find the most impactful ways to empower - and invest in - our people.
• Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings and development projects based on your interests and needs.
• We value work‑life balance and well‑being in all aspects of life.
• We work in a hybrid model, with the primary workplace located at the Otaniemi Campus in Espoo, Finland.
• Life on the revitalized campus