Executive Assistant

UPM Paper; Helsinki; On-site; EUR 65,000 - 90,000; Full time

Job summary

UPM Paper in Helsinki is seeking an experienced Executive Assistant to work closely with the President and CEO, the Board of Directors, and the Group Leadership Team. You will organize leadership activities, manage calendars, coordinate travel, and ensure smooth decision-making processes with discretion and efficiency.

The role requires strong Finnish and English communication, proactive problem solving, and comfort with digital tools and AI-assisted workflows.

Qualifications

• Solid experience as an executive assistant or in a similar senior coordination role.
• Excellent organizational skills with the ability to manage multiple priorities.
• Excellent communication in Finnish and English, with discretion and professional integrity.

Responsibilities

• Provide proactive support to the President and CEO and to the Board of Directors.
• Coordinate meetings, travel, and day-to-day administrative tasks with precision.
• Prepare materials, manage confidential information, and support leadership communications.

Skills

Executive support

Stakeholder coordination

Calendar management

Discretion & trust

Fluent Finnish and English

Tools

Board portals

Insider management tools

Digital tools

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils! Learn more about us as a workplace upm.com/careers

We are now looking for an experienced Executive Assistant to join in UPM Plywood to be a key stakeholder to the President and CEO, the Board of Directors and the management of WISA Group Plc, a publicly listed company to be established as a result of the partial demerger of UPM-Kymmene.

Greetings from Group Leadership Team “As WISA Group takes shape as an independent listed company, you’ll have a unique opportunity to work at the heart of the business, partnering closely with our leadership team and helping build our future success. We are looking for a proactive, positive, and trusted professional who enjoys creating structure, driving things forward, and making a real impact in a dynamic environment. You combine excellent organizational skills and attention to detail with a can‑do attitude, professionalism, and a genuine enthusiasm for taking ownership and delivering high-quality results.”

What you will do

In this role, you will provide proactive support to the President and CEO, the Board of Directors and the Group Leadership Team, ensuring smooth coordination of leadership activities, effective communication flows, and well‑organized decision‑making processes. You will plan and coordinate management meetings, workshops, visits, and events, prepare materials, and manage day‑to‑day administrative activities with professionalism and attention to detail. You will handle confidential information with discretion, coordinate travel and key administrative processes, support the use of digital tools, and help maintain efficient daily operations. Acting as a trusted partner to the leadership team, you will create structure in a dynamic environment and ensure that important priorities are progressed effectively.

Key responsibilities

• Act as executive assistant to President and CEO, while cooperating closely also in relation to the Board of Directors and the Group Leadership Team members
• Support the President and CEO and the Group Leadership Team with planning, coordination and preparation of meetings and materials
• Coordinate travel and meeting arrangements, as well as other key administrative processes, and serve as a key user for selected tools
• Manage communication flows and handle confidential information with professionalism
• Plan and execute leadership meetings, workshops, visits and events

Who you are

• You have solid experience as an executive assistant or in a similar senior coordination role
• You possess strong organisational skills and the ability to manage multiple priorities with accuracy
• You have the ability to work with senior leadership of a listed company
• You have excellent communication skills in Finnish and English
• You are confident in using digital tools and have a willingness to learn new systems, including the use of AI
• You bring a proactive, solution‑oriented mindset and the ability to work independently
• You have a high level of discretion and sound judgement
• Experience with board material portals and/or insider management tools is considered an asset

Success in this position calls for

Success in this position calls for excellent organizational skills, sound judgement, and the ability to manage multiple priorities with accuracy. If you are proactive, positive and solution‑oriented, we’d love to hear from you.

Additionalinformationabout the position

This positionis located inHelsinki, Finland. The position holder will report to WISA Group’s President and CEO. For further information about the role, please contact Pia Helminen, VP HR, Plywood on August 7 between 9:00–11:00 or on August 14 between 14:00–16:00, tel. + 358407675326.

Country-specific information

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014.

UPM Plywood UPM Plywood offers high quality WISA® plywood and veneer products for construction, vehicle flooring, LNG shipbuilding, parquet manufacturing and other industrial applications. In 2025, UPM Plywood sales was EUR 409 million and it employs about 1,550 people. UPM has three plywood mills and one veneer mill in Finland as well as a plywood mill in Estonia. www.wisaplywood.com Follow UPM onX|LinkedIn|Facebook|YouTube|Instagram #UPM #materialsolutions #WeRenewTheEveryday #LI-POST UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd. UPM – we renew the everyday