Executive Assistant

Citycon; Espoo; On-site; EUR 40 000 - 60 000; Full time

Job summary

A leading real estate company in Espoo is seeking an Executive Assistant to support the CEO in daily operations and manage logistics for frequent business travel. The ideal candidate is proactive, tech-savvy, and experienced in multicultural environments. Fluency in English and Finnish is required. This role offers the opportunity to work closely with top leadership and contribute to organization success.

Qualifications

• Proven experience as an executive assistant or similar role.
• Ability to manage time zones and logistics effectively.
• Experience in handling expense reports.

Responsibilities

• Provide day-to-day operational support to the CEO.
• Prepare and manage documents, presentations for meetings.
• Accompany the CEO on business trips (2-3 times/week).
• Act as the CEO’s primary contact during travel.

Skills

Excellent prioritization and organizational skills

Trustworthy, reliable, and accountable

Hands-on and proactive working style

Strong interpersonal and communication skills

Flexibility in working hours

Experience working in multicultural environments

Fluency in English

Fluency in Finnish

Experience working with a foreign CEO

Job description

Citycon is the leading owner, developer and manager of urban hubs in the Nordics. Citycon transforms unique locations into sustainable communities and cities full of life, serving 125 million people each year and delivering long-term share value. Citycon aims for carbon neutrality by 2030. Citycon owns 28 centres: 9 in Finland, 1 in Estonia, 10 in Norway, 6 in Sweden and 2 in Denmark. Citycon has been listed on Nasdaq Helsinki (CTY1S) since 1988 and is a member of EPRA (European Public Real Estate Association).

Are you a proactive, organized, and tech-savvy professional with a passion for supporting executive leadership? We are seeking a dedicated Executive Assistant to support our CEO in a fast-paced, international environment.

In this role, you’ll be the CEO’s trusted partner, ensuring smooth daily operations, managing travel logistics, and coordinating communications across time zones. This is a unique opportunity to work closely with top leadership and contribute to the success of a dynamic organization.

Employment Type: Permanent
Start of the Employment: Early as possible
Location: On-site location in Espoo, Iso Omena / Travel required (2-3 times/week)

Key Responsibilities:

• Provide day-to-day operational support to the CEO.
• Prepare and manage documents, presentations, and reports for meetings and events.
• Accompany the CEO on business trips (approx. 2–3 times/week), ensuring seamless logistics and itinerary management.
• Act as the CEO’s primary point of contact during travel, managing time zones, meetings, and communications.
• Liaise with international partners, clients, and stakeholders on behalf of the CEO.
• Handle expense reports and invoice coding.

Qualifications and Skills:

• Excellent prioritization and organizational skills.
• Trustworthy, reliable, and accountable.
• Hands-on and proactive working style.
• Strong interpersonal and communication skills.
• Flexibility in working hours and availability for frequent travel, including short notice.
• Experience working in multicultural environments.
• Fluency in English and Finnish (spoken and written).
• Experience working with a foreign CEO.

Citycon offers a unique opportunity to become part of a dynamic, international and developing work community. At Citycon, you become part of a diverse group of experts, where extensive know-how and support functions create a strong foundation for success. You are supported by competent colleagues and experts, with whom cooperation opens doors to new opportunities, development and success. Join us in building a sustainable future in the real estate industry as part of Citycon's team of experts.

Ready to become a part of a group of passionate professionals? Join us!