Documentation Specialist

Hitachi Energy Finland Oy; Vaasa; On-site; EUR 50,000 - 70,000; Full time

Job summary

Hitachi Energy Finland Oy is looking for a Documentation Specialist to join their Grid Integration team in Vaasa, Finland. In this role, you will manage project documentation and serve as the main contact for documentation requirements, working closely with engineering functions and stakeholders.

Ideal candidates have a Bachelor's degree in engineering, at least 3 years of experience in documentation management, and fluency in Finnish and English. Experience with substations and familiarity with document management systems are preferred. This is a full-time position based on-site in Vaasa.

Qualifications

• Minimum of 3 years experience in documentation management.
• Familiarity with document management and database systems is essential.
• Fluency in Finnish and strong English communication skills are required.

Responsibilities

• Manage documentation deliverables within projects based on requirements.
• Serve as the main contact point for documentation requirements.
• Administrate and check documentation primarily related to technical matters.

Skills

Documentation management

Database systems

Communication

Risk identification

Continuous improvement

Education

Bachelor's degree in engineering

Tools

InEight

ACC

Job description

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

The Opportunity

We are looking for a Documentation Specialist within Hitachi Energy Grid Integration. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. We are interested to learn more about you and what you can contribute with so dont hesitate to apply even though you dont fulfil all requirements. The position is based in Vaasa, Finland, and requires working from the office.

How You’ll Make an Impact

• You will be managing the documentation deliverables within projects based on company’s/project’s documentation requirements, estimate costs, risks, and follow-up of these throughout a project.
• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.
• Administrate and check documentation in projects related primarily to technical matters in document management systems.
• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation.
• Identify the risk and opportunity, make contributions to the continuous improvement works.

Your background

• Bachelors degree; engineering background preferred.
• At least 3 years experience in documentation management.
• Skilled with document management and database systems.
• Strong verbal and written communication abilities.
• Fluent in Finnish. English is a must.
• Experience with substations in distribution and transmission grids.
• Document control background on large projects.
• Familiarity with InEight and ACC is a plus.

Osaamisalue: Tutkimus, kehitys & tuotekehitys