Document Controller

Mercury; Helsinki; On-site; EUR 35 000 - 50 000; Full time

Job summary

A leading construction solutions provider in Helsinki is seeking a Document Controller to ensure timely distribution of documents and management of document control systems. The ideal candidate will have strong administrative experience, be fluent in English, and possess excellent organisational skills. This role offers the opportunity to work in a supportive environment focused on developing your professional potential.

Qualifications

• Strong Administration experience is required.
• Fluency in English is necessary.
• Ability to multitask and work under pressure.
• Attention to detail is critical.

Responsibilities

• Ensure timely distribution of documents & drawings.
• Manage document control software system and provide training.
• Produce various reports for PM and clients.

Skills

Strong Administration experience

Fluent in English language

PC literate with competency in Microsoft Word, Excel, Outlook

Excellent telephone manner

Attention to detail

Strong interpersonal and Organisational skills

Excellent communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SAP

BIM360

Job description

Overview

Document Controller, Helsinki, Finland

Mercury is the European leader in construction solutions. We build and manage complex engineering and construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again. We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection. At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Mercury on Euroopan johtava rakennusratkaisujen valmistaja. Rakennamme ja hallinnoimme monimutkaisia suunnittelu- ja rakennusprojekteja maailman johtaville yrityksille. Ratkaisumme auttavat tarjoamaan teknologioita ja elämää mullistavia edistysaskeleita, jotka yhdistävät ihmisiä, yhteisöjä ja yrityksiä ja antavat heille mahdollisuuden saavuttaa uskomattomia asioita. Ihmisillämme on rohkeutta olla innovatiivisia. Heidän päättäväisyytensä ja tarkka keskittymisensä antavat meille mahdollisuuden toimittaa varmuudella, kerta toisensa jälkeen. Toteutamme asiakkaidemme visioita huippuluokan rakennusratkaisuilla useilla eri aloilla, mukaan lukien: yritystietokeskukset, edistynyt teknologia ja biotieteet, hyperskaalatut tietokeskukset, palontorjunta. Mercurylla velvollisuutemme on kannustaa ja tukea ihmisiä toteuttamaan visionsa itsestään. Asetamme heidät toimintamme keskiöön ja tarjoamme haastavia kehitysmahdollisuuksia loistavassa tiimissä tukevassa ympäristössä, joka antaa heille mahdollisuuden saavuttaa täyden potentiaalinsa.

Key Responsibilities Of The Role

• Ensuring the timely distribution of documents & drawings to project personnel
• Working in accordance with company procedures & guidelines
• Distribution of drawing transmittals and submittals to client
• Receiving and full quality check of all drawings and documents transmitted by the lead consultants
• Return of quarantined documents to the issuer for full correction and re-issue
• Management of document control software system ensuring that all parties receive adequate training and then use the system
• Maintenance of controlled document registers and associated documentation
• BIM ACC Administration: adding members licenses, adding new companies
• Assistance with day to day activities, including administration duties, helping develop SOPs, training, Document creation etc.
• Producing different reports for PM, Client, BI
• Data entry on SAP, running SAP reports and queries
• All other duties associated with this role

Essential Criteria For The Role

• Strong Administration experience
• Fluent in English language
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and Organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills

Desirable Criteria

• Experience in the construction or engineering industry advantageous but not essential
• Experience using document management system BIM360
• SAP experience advantageous but not essential as full training will be given
• German language advantageous

Mercury is an equal opportunities employer.