Common Services Assistant

Vagomet Oy | Go On Hämeenlinna; Helsinki; On-site; EUR 20 000 - 40 000; Full time

Job summary

A prominent embassy role is available in Helsinki, focusing on customer service and administrative duties. Responsibilities include managing communications, assisting in event organization, and administrative support. The position requires a keen attention to detail and strong organizational skills.

Responsibilities

• Answering the phone and directing calls to correct recipients.
• Assisting in organizing embassy events including receptions and seminars.
• Updating the contact and supplier lists.

Skills

Asiakaspalvelu

Hallinto- & toimistotehtävät

Hotelli-, ravitsemus- & matkailuala

Job description

Answering the phone, directing calls to correct recipients. Monitoring embassy mailbox and directing requests to correct recipients. Greeting visitors and taking care of the guest log. Assisting in organizing embassy events including receptions, cultural events, and seminars. Updating the contact and supplier lists. Researching suppliers and requesting quotes as advised. Other duties may include arranging and scheduling meetings for embassy staff, drafting documents and official correspondence, inputting financial entries as well as undertaking other duties as required.

Employment relationship:Public service relationship

Work start date:According to agreement

Wage:Fixed salary

Working time:Weekdays

Number of positions:1

Notes for applying:Please Apply via the external link provided.
Questions via phone or e-mail from July 2 to July 11 and August 5 and 6, 2025. Best time to call is from Monday to Friday 9-11 am or 2-3 pm. E-mail queries will be replied during the given time periods.

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Asiakaspalvelu, Hallinto- & toimistotehtävät, Hotelli-, ravitsemus- & matkailuala