Trial Vendor Senior Manager - Global Clinical Operations (GCO_

ES06 (FCRS = ES006) Novartis Farmacéutica, S.A.; Sabadell; Hybrid; EUR 46,000 - 86,000; Full time

Benefits offered by this job

Hybrid working options

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programs

14 weeks parental leave

Job summary

Novartis Farmacéutica, S.A. is seeking a Trial Vendor Manager to lead the Clinical Trial Team’s vendor sub-workstream, overseeing vendor service delivery, study timelines, budgets, quality, and compliance.

The role partners with the Vendor Start-up Manager across labs, IRT, eCOA/ePRO, imaging and PR&R to ensure timely study initiation. You will manage vendor-related risks, translate protocols into vendor specifications, supervise UAT for eCOA/IRT, and drive site activation from a vendor

Qualifications

• Bachelor’s degree in Life Sciences or equivalent.
• Minimum of 3 years’ clinical operations experience, including direct operational management and oversight of clinical trial vendors.
• Strong knowledge of GxP and ICH regulations, clinical trial design, and supplier service specifications.
• Proficiency in vendor management, contracting, and site-related collaborations, including UAT for eCOA and IRT systems.
• Results-driven with proven ability to complete projects within timelines.
• Excellent interpersonal, negotiation, problem-solving, and communication skills in a matrixed environment.

Responsibilities

• Act as the single point of contact for vendor service delivery at the study level, partnering with vendors and cross-functional teams.
• Provide direct, end-to-end operational oversight of vendor deliverables, ensuring alignment with timelines, scope, quality, and compliance expectations across major vendor categories.
• Review vendor-related protocol sections during protocol development and translate requirements into accurate vendor specifications and Statements of Work (SOWs).
• Oversee vendor financials, including forecasting, budget tracking, validation of work performed, service confirmations, invoice reconciliation, and purchase order management and close-out.
• In collaboration with vendors, study start up leads and vendor start up managers, ensure that all key vendor deliverables and documentation are in place to support submission during study start-up.
• Lead UAT activities for vendor systems (e.g., eCOA, IRT), and contribute to vendor system validation.
• Drive site activation from a vendor perspective, compile vendor related central documents, and address risks/issues during site activation and throughout the life-cycle of a site.
• Manage vendor performance against agreed KPIs, proactively identify risks and issues, drive corrective actions and mitigation plans with vendors and study teams, and maintain complete, inspection-ready oversight documentation.

Skills

Vendor management

Clinical trials

GxP knowledge

Communication skills

Negotiation

Project planning

Education

Bachelor’s degree in Life Sciences or equivalent

Advanced degree preferred

Tools

eCOA/IRT systems

Job description

Salary and Location

Salary Range: €46,300.00 - €86,100.00 Band Level 4

Job Description Summary #LI-Hybrid Location: Barcelona, Spain We are unable offer relocation for this position. Please only apply of this location is accessible for you. This is a hybrid position with an expectation of 12 days a month onsite working from our Gran Via offices in Barcelona. When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. Our Trial Vendor Senior Managers have direct impact on the success of our clinical trials and the management of our critical vendors.

Job Description

As a core member of the Clinical Trial Team (CTT), the Trial Vendor Manager (TVM) serves as the CTT vendor sub-team lead, providing direct operational management and oversight of clinical trial vendors to deliver study outcomes in accordance with schedule, budget, quality, compliance, and performance standards. The TVM is accountable for vendor service delivery at the study level and collaborates closely with the Vendor Start-up Manager (VSM) across major clinical vendor categories, including central labs, eCOA/ePRO, IRT, cardiac and respiratory diagnostics, patient recruitment and retention (PR&R), and imaging. During study start-up, the TVM applies technical and operational expertise to translate protocol requirements into clear vendor specifications and Statements of Work (SOWs), helping to ensure timely study initiation. You will proactively manage vendor-related risks and potential issues and implement global vendor strategy.

Key Responsibilities

• Act as the single point of contact for vendor service delivery at the study level, partnering with vendors and cross-functional teams within the Clinical Trial Team (CTT)
• Provide direct, end-to-end operational oversight of clinical trial vendor deliverables, ensuring alignment with study timelines, scope, quality, and compliance expectations across major vendor categories, including central labs, IRT, eCOA/ePRO, imaging, cardiac and respiratory diagnostics, and PR&R
• Review vendor-related protocol sections during protocol development and partner with the Vendor Start-up Manager to translate protocol requirements into accurate vendor specifications and Statements of Work (SOWs)
• Oversee vendor financials, including forecasting, budget tracking, validation of work performed, service confirmations, invoice reconciliation, and purchase order management and close-out
• In collaboration with vendors, study start up leads and vendor start up managers, ensure that all key vendor deliverables and documentation are in place to support submission during study start-up
• Lead UAT activities for vendor systems (e.g., eCOA, IRT), and contribute to vendor system validation
• Drive site activation from a vendor perspective, compile vendor related central documents, and address risks/issues during site activation and throughout the life-cycle of a site
• Manage vendor performance against agreed KPIs, proactively identify risks and issues, drive corrective actions and mitigation plans with vendors and study teams, and maintain complete, inspection-ready oversight documentation

Essential Requirements

• Bachelor’s degree in Life Sciences or equivalent; advanced degree preferred
• Minimum of 3 years’ clinical operations experience, including direct operational management and oversight of clinical trial vendors across one or more major service categories such as central labs, IRT, eCOA/ePRO, or imaging
• Strong knowledge of GxP and ICH regulations, clinical trial design, and supplier service specifications
• Proficiency in vendor management, contracting, and site-related collaborations, including UAT for eCOA and IRT systems
• Results-driven with proven ability to complete projects within timelines
• Excellent interpersonal, negotiation, problem-solving, and communication skills in a matrixed environment
• Demonstrated networking abilities, team collaboration, and decision-making capabilities
• Strong scientific curiosity and good knowledge of working on Clinical Trials with an Oncology focus, would be highly beneficial

Benefits & Rewards

Expected Annual Base Salary Range for role: 46,300.00 - 86,100.00 EUR Annual The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics. Read our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process.

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Skills Desired

• Budget Management
• Clinical Trial Management
• Clinical Trials
• Clinical Trials Operations
• Global Clinical Trials (Inactive)
• Negotiation
• Pharmaceutical Industry
• Process Improvements
• Project Planning
• Vendor Compliance
• Vendor Contracts
• Vendor Management
• Vendor Oversight
• Vendor Partnerships
• Vendor Services
• Waterfall Model

It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing people’s lives.

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