Operations Senior Project Manager

ES06 (FCRS = ES006) Novartis Farmacéutica, S.A.; Sabadell; Hybrid; EUR 64,000 - 118,000; Full time

Benefits offered by this job

Hybrid working options

14 weeks parental leave

Car allowance

Global total rewards program

Job summary

Novartis Farmacéutica, S.A. in Barcelona is seeking an Operations Senior Project Manager to shape global resource planning and budgeting. You will partner with Site Management and Monitoring leadership to drive strategic planning, budget control, and data-driven decisions.

Build agile models to ensure capabilities are available where needed. The role requires strong collaboration across functions, budget management, and experience coordinating complex initiatives in a global environment.

Qualifications

• Bachelor's degree or equivalent required.
• 4+ years of experience in strategic resource planning, workforce management, or operational planning in a global setting.
• Strong project management experience coordinating multi-functional initiatives.
• Experience budgeting, forecasting, and multi-year planning.

Responsibilities

• Identify resource gaps and secure capabilities across sites.
• Manage budgets, staffing, and financial targets.
• Develop agile, sustainable resource models for portfolio-driven allocation.
• Collaborate with finance for annual strategy and portfolio planning.
• Provide data-driven insights to guide resource decisions and priorities.
• Support leadership in cross-functional alignment and execution.

Skills

Resource planning

Budget management

Stakeholder management

Project management

Data-driven decision making

Education

Bachelor's degree or equivalent

Tools

Waterfall model

Job description

Salary Range: €63,600.00 - €118,000.00 Band Level 5 Job Description Summary Primary Location: Barcelona Gran Via Relocation Support: This role is based in Barcelona, Gran Via. Novartis is unable to offer relocation support: please only apply if accessible. Ready to shape how global clinical operations plan and deploy their resources for the future? As Operations Senior Project Manager, you will partner with Site Management and Monitoring leadership to help drive strategic resource planning, budget management, and data-driven decision-making. You will connect teams across functions, translate business needs into forward-looking resourcing solutions, and help build agile approaches that ensure the right capabilities are available where they are needed most. This is an opportunity to influence how we plan today while helping create a more flexible and sustainable operating model for tomorrow.

Key Responsibilities

• Partner with Site Management and Monitoring leadership to identify resource gaps and secure appropriate capabilities.
• Implement resourcing strategies and track internal and external workforce utilization, budgets, and staffing requirements.
• Build collaborative relationships across functions to enable effective resource deployment and reallocation.
• Partner with Finance to support budget development, financial targets, and continuous process improvement.
• Coordinate financial planning activities during annual strategy and portfolio planning cycles.
• Help develop sustainable, agile resource models that enable portfolio-driven, real-time allocation.
• Create and implement data-driven approaches that strengthen strategic workforce and resource planning.
• Support leadership in managing functional budgets, travel expenditure, service agreements, and financial priorities.
• Align with project management colleagues to optimize organizational processes, performance, and cross-functional collaboration.
• Represent Operations leadership when delegated, ensuring alignment and coordination across key initiatives.

Essential Requirements

• Minimum of a bachelor’s degree or equivalent experience.
• Minimum 4 years of experience in strategic resource planning, workforce management, or operational planning within a complex global organization.
• Strong project management experience, including coordinating complex initiatives across multiple functions and stakeholders.
• Experience managing budgets, financial targets, resource forecasts, and multi-year planning activities.
• Proven ability to use data and insights to inform resource decisions and develop effective business solutions.
• Strong collaboration and stakeholder management skills, with experience building relationships across senior leadership and cross-functional teams.
• Experience developing or implementing agile, sustainable approaches to resource allocation and organizational planning.
• Ability to manage competing priorities, identify opportunities for improvement, and translate strategic objectives into practical actions.
• Strong communication and influencing skills, with the ability to represent leadership and provide guidance across functions.

Desirable Requirements

• Experience supporting resource planning or operational strategy within clinical development or clinical operations.
• Experience working across global, matrixed organizations with Finance, operational, and senior leadership stakeholders.

Benefits & Rewards

At Novartis, we’re committed to reimagining medicine together – and rewarding the people who make it happen. The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. You may be eligible for a company vehicle or a car allowance in accordance with the applicable local Novartis policies and guidelines. Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics. Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process. Read our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf

Commitment to Diversity and Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Skills Desired

• Budget Management
• Clinical Trials
• People Management
• Project Planning
• Vendor Management
• Waterfall Model

Improving the lives of people living with disease takes more than innovative science. It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing people’s lives.