Study Coordinator (Tissue and Musculoskeletal Engineering Research Group)

Vall d’Hebron Institute of Research (VHIR) - Vall d'Hebron Institut de Recerca; Barcelona; Presencial; EUR 13.000 - 16.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

VHIR incorporation

Flexible hours

23 days annual leave

Meal vouchers

Health insurance

Transport benefits

Wellbeing programme

International mobility support

Descripción de la vacante

The Vall d’Hebron Institute of Research (VHIR) invites applications for a part-time coordination role within a Fundació Mutua Madrileña funded clinical project. The successful candidate will coordinate activities between clinical centres, ensure procedures follow the approved protocol, and support clinicians in study tasks.

Responsibilities include data collection, preliminary analysis, reporting and monitoring visits; safety reporting and logistics; preparation of final reports.

Formación

• Bachelor’s degree in sciences required.
• Fluency in Catalan, Spanish and English (professional proficiency).
• Strong organisational and communication skills; data analysis and interpretation.
• Excel advanced level knowledge.

Responsabilidades

• Act as the liaison between participating clinical centres, supporting clinicians and coordinating study timelines.
• Identify and resolve protocol deviations with clinical teams.
• Oversee data collection from centres ensuring integrity before database lock.
• Perform preliminary data analysis and generate interim reports.
• Conduct monitoring visits (remote or on-site) to ensure quality and compliance.
• Support safety reporting processes (SAEs/AEs).
• Coordinate study materials and investigational products as needed.
• Maintain documentation of study activities and deviations; assist in final report preparation.

Conocimientos

Data analysis

Excel advanced

Organisational skills

Communication skills

Autonomy

Teamwork

Educación

Bachelor’s Degree in Sciences

Master’s Degree related to clinical research or data management

Herramientas

REDCap

Descripción del empleo

This position is part of a coordinated project funded by Fundació Mutua Madrileña. The selected candidate will be responsible for coordinating the activities between participating clinical centres, ensuring that all study procedures are carried out according to the approved protocol and timelines. The role includes supporting clinicians in the execution of study-related tasks, overseeing sample and data flow between centres, performing data organisation and preliminary analysis, and ensuring smooth communication across the entire research team. This position is essential to guarantee consistent study follow-up, high-quality data collection, and the overall success of the clinical project.

Main responsibilities and duties:

• Act as the primary liaison between all participating clinical centres, providing support to clinicians, ensuring consistent communication and regarding study timelines, procedures and requirements.
• Identify and resolve protocol deviations in collaboration with clinical teams.
• Oversee accurate and timely data collection from each centre, ensuring data integrity, consistency and completeness before database lock.
• Perform preliminary data analysis
• Generate interim reports, metrics and summaries for internal review.
• Conduct routine monitoring visits (remote or on-site) to ensure quality and compliance.
• Support safety reporting processes (SAEs/AEs), ensuring correct documentation and follow-up.
• Help solve practical issues related to logistics, sample handling, study workflows or documentation.
• Assist with coordination of study materials, devices or investigational products.
• Maintain accurate documentation of study activities, communications and deviations.
• Assist in the preparation of final clinical study reports.
• Provide feedback from clinical sites to internal teams to support product evaluation and improvement

Education and qualifications:

Required:

• Bachelor’s Degree in Sciences
• Fluency in Catalan, Spanish and English (professional proficiency)

Desirable:

• Master’s Degree related to clinical research or data management

Experience and knowledge:

Required:

• High level of autonomy and responsibility with experience working in a multidisciplinary team.
• Strong organisational and communication skills
• Data analysis and interpretation
• Excel advance level

Desirable:

• Experience with biological samples, medical devices or regenerative medicine is valuable.
• Knowledge of statistics is a plus.
• Ability to use clinical data management systems such as REDCap.
• Knowledge of ISO 14155 and clinical regulations is a plus.
• Knowledge of Good Clinical Practice (GCP)

Labour conditions:

• Working hours: Part-time (23,44 hours per week).
• Starting date: As soon as possible.
• Gross annual salary: €14.622,69
• Contract type: Technical and scientific activities contract linked to project activities

What can we offer?

• Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
• A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
• Continuous learning and career development pathways.
• Flexible working hours.
• 23 days of annual leave plus 9 personal days.
• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
• Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
• International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply:

23-09-2026

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

Information on Personal Data Protection: Data Controller: Fundació Hospital Universitari Vall d’Hebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting [e-mail]. DPO: [e-mail]. More information: www.vhir.org. Data Protection Authority: APDCAT.