Site Contract Specialist

CTI Clinical Trial and Consulting Services; Madrid; Hybrid; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid work opportunities

CTI Cares program

Job summary

CTI Clinical Trial and Consulting Services is seeking a bilingual Paralegal/Administrative professional based in Madrid, Spain. The role focuses on managing CDA/CTA processes, contract administration, and compliance with sponsor guidelines in a collaborative, hybrid work setting.

You will support legal and project teams, maintain accurate contract documentation, and ensure timely execution of agreements across multiple studies.

Qualifications

• Paralegal certification or an Associate’s degree is required.
• At least two years of experience in a professional administrative/business role.
• Fluent in spoken and written Italian and English.

Responsibilities

• Initiate site contact and follow-up to turn CDA and CTA drafts into executed agreements.
• Administer contract language to ensure alignment with sponsor guidelines and coordinate with legal counsel on revisions.
• Facilitate CDA and CTA completion and execution.
• Attend project team meetings and report progress on CDA and CTA.
• Maintain contract files and CDA/CTA tracking sheets.
• Update CTA status in the internal study start-up module for assigned studies.
• Assist with contract preparation, review, and filing.

Skills

Fluent Italian

Fluent English

Education

Paralegal certification

Associate’s degree

Job description

What You'll Do:

• Initiate site contact and follow-up as necessary to turn study confidentiality agreements (CDA) and study clinical trial agreement (CTA) drafts
• Administer contract language to ensure it remains within approved sponsor guidelines and work with legal counsel on contract revision and negotiation
• Facilitate CDA and CTA completion and execution
• Attend internal and external project team meetings and report on CDA and CTA progress
• Maintain contract files and internal/external CDA and CTA tracking sheets
• Update CTA status within the internal study start-up module for all assigned studies
• Assist with contract preparation, review, revision, execution and filing
• Advise appropriate parties of significant terms (e.g. expiration dates, renewal terms, compliance obligations, etc.)
• Assist with CDA preparation, review, negotiation, execution and filing.
• Maintain CDA tracking
• Maintain CDA archives
• Process new consultant paperwork and maintain files

What You'll Bring:

• Paralegal certification or Associate’s degree
• At least two years of experience in a professional administrative/business role
• Fluent in spoken and written Italian and English

About CTI

• Advance Your Career – We invest in your professional growth. Our structured mentoring program, leadership development courses, and dedicated training department provide the support you need to excel. We also encourage ongoing education to help you achieve your professional goals.
• Join an Award-Winning Team – Join a global team spanning 60 countries, recognized for its award-winning culture that prioritizes people. We support your work-life balance with hybrid work opportunities. Through our CTI Cares program, you’ll have opportunities to give back to your community and the world.
• Make a Lasting Impact – At CTI, your work directly contributes to advancing medicine. You’ll play a vital role in developing life-changing treatments for patients with chronic and critical illnesses. Together, we move medicine forward, making a difference for those who need it most.

Important Note

In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from a @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note

• We will never communicate with you via Microsoft Teams or text message
• We will never ask for your bank account information at any point during the recruitment process