Site Admin & Event Coordinator

AstraZeneca; Barcelona; Híbrido; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

AstraZeneca Barcelona site is seeking an Administrative Site Assistant & Event Coordinator to support the Site Director and team with meetings, travel and on-site events. You will liaise with senior stakeholders, coordinate vendors, and ensure high-quality hospitality across the site.

Ideal candidates have experience in pharmaceutical events, excellent organisational skills, and fluency in English and Spanish.

Formación

• Experience in managing small and big events in pharmaceutical company.
• Experience in working with senior stakeholders.
• Well-organised with excellent multi-tasking abilities.
• Strong communication and interpersonal skills.
• Fluency in English and Spanish.

Responsabilidades

• Provide administrative services to the Site management team, coordinating complex meetings and punctual off-site events, organizing the agenda and travel in accordance with AZ policy.
• Communicate on behalf of leaders, including tracking and clarifying work assignments, as well as group emails and workplace messages.
• Preparation of agendas, presentation materials and minutes of meetings, when required.
• Develop a complete understanding of the requirements for every event on site.
• Coordinate the different service provider and Site team to ensure a high-quality support of each event.
• Lead or assist in internal Site meeting meetings/conferences.
• Support in managing and improving hospitality services of the Site.
• As a member of the administrative support community, provide support and assistance to other administrative staff, including training, and actively contribute to the continued development and implementation of shared practices.

Conocimientos

Events management

Stakeholder management

Multitasking

English/Spanish fluency

Descripción del empleo

Location: Barcelona - Spain (3 days working from the office and 2 days working from home)

Barcelona Site admin & Event coordinator will be part of the Facility advisor team giving support to the Site Director and the Site team on administrative tasks and supporting and coordinating the events organized on Site and promptly out of the Site. She’ll also support senior stakeholders in their event on Site providing consistent information, support in logistics (room booking, hospitality service…) and organizing outstanding and unforgettable Site events.

Typical Accountabilities

• Provide administrative services to the Site management team, coordinating complex meetings and punctual off‑site events, organizing the agenda and travel in accordance with AZ policy.
• Communicate on behalf of leaders, including tracking and clarifying work assignments, as well as group emails and workplace messages.
• Preparation of agendas, presentation materials and minutes of meetings, when required.
• Develop a complete understanding of the requirements for every event on site.
• Recommend vendors if required based on stakeholder’s requirement.
• Develop content for event materials if required
• Coordinate the different service provider and Site team to ensure a high‑quality support of each event.
• Lead or assist in internal Site meeting meetings/conferences.
• Support in managing and improving hospitality services of the Site.
• As a member of the administrative support community, provide support and assistance to other administrative staff, including training, and actively contribute to the continued development and implementation of shared practices.

Essential

Education, Qualifications, Skills and Experience

• Experience in managing small and big events in pharmaceutical company.
• Experience in working with senior stakeholders.
• Well‑organised with excellent multi‑tasking abilities.
• Strong communication and interpersonal skills.
• Fluency in English and Spanish.

Desirable

• Experience of managing ambiguity whilst navigating through it.

Date Posted

09-sept-2026

Closing Date

15-sept-2026

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry‑leading skills. We believe that the more inclusive we are, the better our work. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non‑discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.