Senior Administrative Business Partner

Roche; Madrid; On-site; EUR 60,000 - 80,000; Full time

Job summary

Roche seeks a Senior Administrative Business Partner to manage complex administrative functions, including high-level scheduling, project coordination, and event planning, while partnering with Patient Safety & Medical Affairs leadership.

The role anchors our leadership operating model, curates executive agendas, drives follow-ups, and coordinates cross-functional initiatives across Medical Affairs and Safety.

Qualifications

• Proven experience independently managing complex administrative functions.
• Experience supporting leadership operational cadences, including agenda curation and action tracking.
• Fluent English in international and multilingual teams.

Responsibilities

• Manages complex administrative functions like high-level scheduling, event planning and project coordination.
• Drives leadership agendas, ensures pre-reads, and tracks action items across workstreams.
• Supports internal communications and coordinates cross-functional initiatives across departments.
• Maintains operational cadence, prepares materials and contributes to/executes on improvement opportunities.

Skills

Financial management

Project management

Stakeholder management

Fluent English

Problem solving

Tools

Project management tools

Collaboration platforms

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Senior Administrative Business Partner independently manages complex administrative functions, including high-level scheduling, project coordination, and event planning, while serving as an operational partner to the Patient Safety & Medical Affairs leadership team. By applying advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to operational goals.

In addition to traditional administrative stewardship, this role anchors our leadership operating model and operational drumbeat. You will curate executive agendas, drive action-item follow-ups, support internal team communications and engagement and coordinate cross-functional initiatives across Patient Safety and Medical Affairs

Job Responsibilities

• Scope / (Content Leadership):
  • Manages independently complex administrative functions, including high-level scheduling, event planning and project coordination
  • Establishes and manages the leadership team’s operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadences
  • Curates leadership agendas with the department lead, ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreams
  • Provides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflows
• Accountability/Problem Solving:
  • Independently handles a wide range of operational problems and offers solutions to optimize efficiency
  • Takes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervision
• Stakeholder Management:
  • Interacts with both internal and external stakeholders, including senior management, global counterparts, and key partners, managing relationships to ensure smooth communication and workflow
  • Supports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsites
  • Designs agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functions
• Impact/Strategy:
  • Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goals
  • Proactively tracks progress against team milestones and deliverables, helping prepare presentation materials, slide decks and executive readouts
  • Identifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivity
• Complexity/ (Product Size):
  • Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projects
  • Organizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detail
  • Handles higher-complexity, confidential operational tasks with complete discretion and professional judgment
• Business/Technical ability:
  • Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidance
  • Applies a strong understanding of organizational tools, systems and operating procedures
  • Utilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronized

Qualifications

Education / Experience

• Proven experience independently managing complex administrative functions, including high-level scheduling, event planning and project coordination
• Demonstrated experience supporting leadership operational cadences, including agenda curation, meeting governance and action tracking
• Experience interacting with and managing relationships across both internal and external stakeholders, including senior management and key partners
• Track record of taking ownership of projects or initiatives and seeing them through to completion with minimal supervision
• Fluent English speaker with proven experience working in international and multilingual teams

Technical Skills

• Advanced knowledge of financial management processes, including managing purchase order creation, invoice processing and accruals
• Advanced proficiency in technical software and office management tools, with hands‑on experience using project management and collaboration platforms
• Strong understanding of organizational tools, systems and corporate procedures

Additional Qualifications

• Strong problem‑solving skills with the ability to independently handle a range of operational issues and offer solutions that optimize efficiency
• Significant attention to detail for managing complex schedules, financial tracking and coordinating support for larger teams or multiple projects
• Proactive mindset for identifying areas to streamline administrative processes, enhance internal engagement and maintain the team's operational momentum

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life‑changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.