RFP Response Manager

Remote; Amer; Remote; EUR 50,000 - 75,000; Full time

Benefits offered by this job

work from anywhere

flexible paid time off

async work schedule

16 weeks paid parental leave

coworking/learning budget

mental health support

stock options

home office budget & IT equipment

Job summary

Remote is seeking an experienced RFP Content Specialist to lead our end-to-end RFP process for global clients. You will develop a rich content library with SME input and craft client-ready responses, leveraging AI tools to automate content generation and maintain quality.

You will collaborate with Solutions Consulting, Sales, Legal, and Finance, ensuring timely, accurate proposals that showcase Remote’s HR tech solutions at scale. This is a remote role with flexible, async work expectations.

Qualifications

• Experience in RFP response management or proposal writing in HR tech or SaaS.
• Proven ability to manage complex RFPs with cross-functional teams.
• Strong writing skills and ability to translate technical topics into client-ready content.

Responsibilities

• Lead end-to-end RFP process from request to submission.
• Develop and maintain a content library with SME inputs.
• Collaborate with SMEs and cross-functional teams to create high-quality responses.
• Integrate RFP automation and AI tools to improve content.
• Coordinate meetings and drive Go/No-Go decisions.
• Track progress and report on RFP metrics.

Skills

RFP management

Proposal writing

Cross-functional collaboration

Content development

AI tools

Project management

Remote work

Tools

RFP automation tools

AI-based tools

Job description

About Remote

Remote is building the infrastructure that makes global payroll and employment possible for everyone, everywhere. Our team is made up of people who want to own a piece of that work, not just contribute to it. That work happens across six continents, only Antarctica left to go, entirely remote. It also requires real fluency with AI in every role, not just familiarity with it.

About Remote

Remote is building the infrastructure that makes global payroll and employment possible for everyone, everywhere. Our team is made up of people who want to own a piece of that work, not just contribute to it. That work happens across six continents, only Antarctica left to go, entirely remote. It also requires real fluency with AI in every role, not just familiarity with it. Our standards are high, and the ownership is total. You'll have the trust and space to find your own way to the best answer, and the support to see it through, because that's how we build things that actually work at this scale. In return, your career grows faster, because at Remote, growth is tied to results. We're founded on the principle that where someone lives should never limit what they can achieve, and we operate exactly that way.

Job Description

What you bring

• Experience:
• Experience in RFP response management, proposal writing, or a related role, preferably within the HR technology or SaaS industry.
• Experience managing complex RFPs and working with cross-functional teams.
• Track record of quickly ramping on technical, regulatory, or otherwise complex subject matter and translating it into clear, client-facing writing.
• Skills and Competencies:
• Strong project management skills with the ability to handle multiple RFPs simultaneously.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Proficiency in RFP automation tools and AI-based tools
• Strong analytical and strategic thinking abilities
• Ability to work effectively in a fast-paced, remote environment.
• Strong technical aptitude and intellectual curiosity - able to independently build working knowledge of Remote's product suite (EOR, Global Payroll, Contractor Management, PEO, etc.) deep enough to draft accurate, differentiated content without exclusively relying on SMEs for baseline facts.
• Personal Attributes:
• Highly organized and detail-oriented.
• Self-motivated and able to work independently.
• Strong interpersonal skills and the ability to collaborate with diverse teams.
• Flexible and adaptable to changing priorities and requirements.
• Writes and speaks fluent English.
• It's not required to have experience working remotely, but considered a plus.

Key Responsibilities

• Manage RFP Process:
• Lead the end-to-end RFP process, from initial request to final submission.
• Develop and maintain a comprehensive content library, leveraging inputs from Subject Matter Experts (SMEs).
• Ensure all RFP responses are of the highest professional quality, tailored to the client's requirements and showcase our solutions effectively.
• Content Development and Management:
• Collaborate with SMEs to create, enrich, and maintain high-quality RFP content.
• Integrate automated tools, such as ChatGPT, to enhance content generation and organization.
• Regularly update and refine the content library to ensure accuracy and relevance.
• Cross-Functional Coordination:
• Establish clear roles and responsibilities for team members involved in the RFP process.
• Work closely with the Solutions Consulting team, Sales, Product and Product Marketing, Legal, Finance, and other departments to gather necessary information and approvals.
• Coordinate and lead meetings to ensure alignment and progress on RFP responses.
• Go/No-Go Decision Making:
• Develop and implement criteria for Go/No-Go decisions on RFPs.
• Assess the viability and strategic fit of potential RFPs in collaboration with key stakeholders.
• Provide recommendations on whether to pursue or decline RFP opportunities.
• Process Improvement and Automation:
• Identify opportunities to streamline and automate the RFP process using advanced tools and technologies.
• Implement and manage RFP automation tools
• Continuously monitor and improve the RFP process to enhance efficiency and effectiveness.
• Stakeholder Engagement:
• Build and maintain strong relationships with cross-functional stakeholders
• Communicate effectively with senior leadership and other key stakeholders on RFP progress and outcomes.
• Provide regular updates and reports on RFP activities and success metrics.
• Training and Support:
• Train and support team members on RFP processes, tools, and best practices.
• Ensure all relevant teams are equipped to handle RFP-related tasks independently when necessary.

Benefits

• work from anywhere
• flexible paid time off
• flexible working hours (we are async)
• 16 weeks paid parental leave
• budget towards co-working spaces, learning and wellness (including gym memberships)
• mental health support services
• stock options
• home office budget & IT equipment

How You’ll Plan Your Day (and Life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async. You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want,

Practicals

• You’ll report to: Solutions Consultant Manager, AMER
• Direct reports: None
• Team: Solutions Consulting
• Location: For this position we welcome everyone to apply
• Start date: As soon as possible

Application process

• 1. Interview with Recruiter
• 2. Interview with Hiring Manager
• 3. Team Interview
• 4. Case Study Panel
• 5. Bar Raiser Interview
• 6. Offer and Prior employment verification check

Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote's AI guidelines check see here.

Please note we accept applications on an ongoing basis.