Research Project Admin Specialist: PIXEurope Coordination

Universidade de Vigo; España; On-site; EUR 24,000 - 28,000; Full time

Job summary

Universidade de Vigo, School of Telecommunications Engineering in Vigo, Spain, is seeking a First Stage Researcher (R1) to support the PIXEurope project. The role focuses on documentation management, tracking deadlines, and coordinating internal procedures within an EU-funded research environment.

You will assist with tendering and project documentation, maintain an organised repository, and participate in interviews for candidates.

Qualifications

• Academic background, professional experience in universities, public bodies or companies, and knowledge of foreign languages (punctuation: 30)
• Experience in university, academic or R&D&I environments, especially supporting projects funded by public or European funds, document management, communication follow-up and coordination with participating teams or entities (punctuation: 25)
• Tendering and procedures: knowledge or experience supporting administrative processes for procurement, tenders, purchases, grants, subsidies or files; ability to collect documentation, monitor deadlines and maintain approval traceability (punctuation: 20)
• Other merits related to the tasks to be performed: organisation, attention to detail, written and verbal communication, proactivity, learning ability, teamwork and language skills applicable to the project's international environment (punctuation: 10)
• Personal interview. The interview will only be conducted with the 3 candidates who, in the sum of merits, reach a minimum of 50 points. Understanding of the duties, motivation, communication clarity, organisation and availability will be assessed (punctuation: 15)

Responsibilities

• Support for the management of the PIXEurope project: compiling, organising and managing documentation, monitoring deadlines, handling internal procedures and communications.
• Operational support for internal coordination.
• Maintaining an organised repository of administrative, contractual and project documentation, including communications, internal approvals, document versions and evidence for reporting, audits and monitoring.
• Support with the drafting, review and processing of tender documents and other project-related documentation.

Job description

Universidade de Vigo, School of Telecommunications Engineering in Vigo, Spain, is seeking a First Stage Researcher (R1) to support the PIXEurope project. The role focuses on documentation management, tracking deadlines, and coordinating internal procedures within an EU-funded research environment.

You will assist with tendering and project documentation, maintain an organised repository, and participate in interviews for candidates.