Research Group Operations Coordinator

ICFO; Castelldefels; Presencial; EUR 28.000 - 38.000; Jornada completa

Descripción de la vacante

ICFO – The Institute of Photonic Sciences, based in Castelldefels (Barcelona area), is seeking an organized Research Group Officer to provide structured administrative support to multiple research groups. You will streamline processes, coordinate with institutional teams, and ensure deadlines and policies are adhered to.

Ideal candidates will bring university-level qualifications and experience in complex organizations, with strong communication in English, Spanish and Catalan, and a proactive,

Formación

• Bachelor's degree or equivalent professional qualification.
• Experience in administrative coordination or executive support.
• Experience in complex organizations with multiple teams and stakeholders.
• Ability to organize documentation, processes, deadlines and follow-up actions.
• Strong written and oral communication skills.

Responsabilidades

• Provide structured administrative support to assigned Research Groups.
• Help navigate ICFO policies, procedures and requirements.
• Prepare, organize and follow up on requests and recurring administrative processes.
• Anticipate deadlines and approvals; maintain visibility over pending matters.
• Coordinate administrative interactions between Research Groups and institutional teams.
• Structure and channel requests to Operational Teams.
• Monitor actions and escalate when required.
• Support compliance with institutional policies and deadlines.
• Prepare briefings and practical arrangements for activities involving Research Groups.
• Contribute to digital transformation and process standardization.

Conocimientos

Administrative coordination

Executive support

Project coordination

Strong organizational skills

English communication

Educación

University degree or equivalent professional qualification

Herramientas

Enterprise management systems

Workflow tools

Institutional databases

Descripción del empleo

ICFO – The Institute of Photonic Sciences, based in Castelldefels (Barcelona area), is seeking an organized Research Group Officer to provide structured administrative support to multiple research groups. You will streamline processes, coordinate with institutional teams, and ensure deadlines and policies are adhered to.

Ideal candidates will bring university-level qualifications and experience in complex organizations, with strong communication in English, Spanish and Catalan, and a proactive,