Project Plan & Control Manager

Ast Spacemobile; Madrid; On-site; EUR 70,000 - 90,000; Full time

Job summary

ICF seeks a Project Finance Controller to join our Europe & Asia Business Management team on a permanent basis. The role drives financial performance across multiple projects, coordinating with PMs and Directors to ensure accurate revenue recognition and robust governance.

The candidate will manage project setup, billing, accruals, and month-end close, with exposure to SAP-like ERP systems and Power BI. Based in Spain, you will work in a collaborative, growth-oriented environment.

Qualifications

• MBA, M.Com, CMA or equivalent finance qualification.
• 4-5 years of relevant experience in project finance, project controllership, or financial project administration within service or consultancy environments.
• Strong understanding of revenue recognition principles and financial standards (ASC606, IFRS, US GAAP).
• Advanced MS Excel; Power BI experience is an advantage and proficiency in PowerPoint. Maconomy ERP experience is preferred.

Responsibilities

• Monitor, analyse and interpret project financial performance in collaboration with Project Managers and Directors.
• Conduct project re-forecasting and cost-to-complete reviews in line with policy and ensure compliant revenue recognition.
• Provide insights, variance analysis, and recommendations to support strategic decisions.
• Present monthly financial performance, risks, and opportunities to Senior Leadership.
• Review contracts and set up projects in the ERP system, ensuring compliance with SOX and internal controls.
• Maintain project financial data throughout lifecycle (setup, amendments, variations, closure).
• Support billing, cash flow, WIP management, and accruals; assist month-end close and reporting.
• Lead or participate in project financial reviews and train PMs on processes.

Skills

Numerical accuracy

Analytical skills

Communication skills

Education

MBA

M.Com

CMA

Tools

Power BI

PowerPoint

Maconomy

Job description

Description

About ICF: It's a consultancy firm with offices in the UK, Belgium, the US and worldwide. At ICF, we help governments, public agencies and international institutions solve complex problems and improve the quality of life of people around the world. We offer critical insight and rigorous analytical techniques to deliver innovative solutions and thought-provoking analyses for our clients.

Working at ICF means applying a passion for meaningful work with intellectual rigour to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to assist our clients and benefit their constituencies. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

About the team

We are looking for a Project Finance Controller to join our Europe & Asia Business Management team on a permanent basis to drive the financial performance of the ICF activities.

Main Responsibilities

Project Financial Management & Analysis

• Monitor, analyse and interpret project financial performance in close collaboration with Project Managers and Directors.
• Conduct project re-forecasting and cost-to-complete reviews in line with ICF policies to ensure accurate and compliant revenue recognition.
• Provide actionable insights, variance analysis, and recommendations to support strategic and operational decision-making.
• Present monthly financial performance, risks, and opportunities to Senior Leadership.

Project Setup, Maintenance & Compliance

• Review contracts (including inter-company agreements) and set up projects in the ERP system in accordance with contract terms, SOX regulations and internal controls.
• Maintain project financial data throughout the lifecycle-set-up, amendments, variations, and project closure-ensuring completeness and compliance.
• Support the maintenance of contract documents, agreements, and variation orders.

Revenue Recognition & Reporting

• Ensure revenue is recognised correctly and consistently across all projects, fully aligned with accounting standards and internal policies.
• Prepare and deliver management reporting packages (MIS), including revenue, cost analysis, margin movements, and detailed commentary.

Billing, Cash Flow & WIP Management

• Prepare timely and accurate client billing in coordination with Project Managers.
• Monitor aged debts, collaborate with Treasury on collections, and support actions to reduce WIP and overdue balances.
• Contribute to cash flow estimates and forecasting.

Accruals & Month-End Close

• Calculate and post monthly subcontractor and freelancer accruals, ensuring completeness and correct cut-off.
• Support month-end close activities including reconciliations and preparation of financial reports.

Project Governance & PM Support

• Lead or participate in project financial reviews to identify risks, required write-downs, claims handling, and necessary corrective actions.
• Train and support Project Managers on financial project management processes, best practices, and compliance requirements.
• Build strong working relationships with PMs and internal stakeholders to ensure high-quality financial governance.

Controls, Audits & Process Improvement

• Support internal and external audits by preparing required documentation and evidence.
• Contribute to the development and implementation of financial controls, checklists, and continuous improvement initiatives to strengthen process efficiency and compliance.

Other Responsibilities

• Perform ad-hoc duties and analysis as assigned to support business needs.

Basic Requirements

• MBA, M.Com, CMA or equivalent finance qualification.
• 4-5 years of relevant experience in project finance, project controllership, or financial project administration within service or consultancy environments.
• Strong understanding of revenue recognition principles and financial standards (e.g., ASC606, IFRS, US GAAP).
• Advanced MS Excel skills (pivot tables, lookups, formulas, modelling).
• Proficiency in MS PowerPoint; Power BI experience is an advantage.
• Experienced user of financial/ERP systems (Maconomy strongly preferred or willingness to learn quickly).
• High numerical accuracy and strong analytical skills.
• Experience working in a matrix organisation across multiple geographies (Europe/Asia/India).

Personal Qualities

• Strong verbal, written, and interpersonal communication skills.
• Ability to work independently and meet tight deadlines with high accuracy and attention to detail.
• Proactive, self-motivated, and committed to continuous learning and development.
• Able to organise, prioritise, and manage multiple tasks simultaneously.
• Strong stakeholder management and ability to build constructive relationships with PMs, finance teams, and leadership.
• Problem-solving mindset with a \"can-do\" attitude.
• Team player who collaborates effectively across functions and regions.

Right to Work, Location & Sponsorship (Spain)

We welcome applications from candidates based in any country. This role is located in Spain, and successful candidates must:

• Have the legal right to work in Spain, or be eligible for sponsorship on a case basis.
• Be physically located in Spain by Day 1 of employment (or shortly before your start date).

Working at ICF

ICF is a global advisory and technology services provider, but we\'re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Madrid, Spain (ES01)