Project Management Assistant - cFSP

IQVIA; Madrid; Sur place; EUR 35 000 - 52 000; Plein temps

Résumé du poste

IQVIA is seeking a Senior Project Management Assistant (PMA) to join our Clinical Functional Service Partnership (CFSP). You will work with Clinical Trial Leads and global teams to ensure trials run efficiently, compliantly, and are inspection-ready.

You will coordinate activities across systems, documentation, finance, training and vendor oversight, shaping best practices within a leading clinical research organization.

Qualifications

• Bachelor's Degree life sciences or related field required.
• Minimum 2 years of PMA experience.
• Strong written and verbal communication, including English.
• Problem solving skills.
• Ability to collaborate across teams and geographies.
• Demonstrated IQVIA core competencies: Client Focus, Collaboration, Communication, Innovation, Ownership.

Responsabilités

• Establish and manage performance dashboards, analyze event triggers and determine follow up for Project Leader or other function.
• Coordinate project schedule and ensure timely milestone updates, partner with PL on calls.
• Support risk and issue management processes.
• Manage project finances including EAC, expenses, invoices and reconciliation.
• Ensure compliance with vendor and PO management processes.
• Implement and maintain baseline and change control processes.
• Provide timely, accurate data on cost, schedule, scope and quality to support decisions.
• Develop and maintain sections of Project Management Plans.
• Review and support project resource allocation within budgeted portfolios/projects.
• Prepare correspondence and organize meetings for project team and customers.
• Coordinate internal and customer meetings and organize project status reporting.
• Support eTMF filing, audits, onboarding of new team members and system access.
• Monitor project metrics and report to senior management.

Connaissances

Communication

Problem solving

Collaboration

Cross-collaboration

Results oriented

Formation

Bachelor's degree life sciences

Description du poste

Why Join Clinical Functional Service Partnerships (CFSP)?

At IQVIA, our Clinical Functional Service Partnership (CFSP) models offer the best of both worlds: the opportunity to work as an integrated member of a leading sponsor's team while benefiting from the global expertise, career development and support of IQVIA. CFSP roles provide the opportunity to develop specialist expertise on a dedicated program, with the flexibility to expand across sponsors and therapeutic areas as your career progresses.

Through our long-standing partnerships with top pharmaceutical and biotechnology companies, you will contribute to the delivery of cutting-edge clinical research programs that bring innovative treatments to patients worldwide. Our professionals support studies across all phases of development and a broad range of therapeutic areas, gaining valuable experience in diverse and dynamic research environments.

Project Management Assistant

At IQVIA, as a Senior Project Management Assistant (PMA), you will play a critical role in the operational delivery of clinical trials, partnering closely with Clinical Trial Leads and global cross-functional teams to ensure studies are executed efficiently, compliantly, and inspection-ready. Acting as a senior member of the trial team, you will coordinate key study activities across systems, documentation, finance, training, and vendor oversight, driving operational excellence and consistency throughout the clinical trial lifecycle.

This is an exciting opportunity to join a leading sponsor environment where you will leverage your expertise in clinical operations, trial coordination, quality, and process improvement to support regional and global studies. Beyond study execution, you will serve as a trusted subject matter expert, mentoring colleagues, contributing to capability building across the PMA community, and helping shape best practices within one of the world's leading clinical research organizations.

Key Responsibilities

• Establish and manage performance dashboards, analyze event triggers/alerts and determine appropriate follow up for Project Leader (PL) or other function(s) to act upon.
• Coordinate project schedule and ensure timely updates of all key milestone and partner with PL on related calls.
• Coordinate and support the risk and issue management process.
• Manage all aspects of the Project Finances including Estimate at Completion (EAC), monthly expenses, invoices and reconciliation.
• Demonstrate compliance with the Vendor and Purchase Order (PO) Management process.
• Implement and maintain baseline and change control processes.
• Ensure PL has timely and accurate data on areas including cost, schedule, scope, utilization, change orders and quality to support better decision-making.
• Develop and maintain relevant sections of Project Management Plans.
• Review and support project resource allocation within project budgeted for assigned portfolio/ projects.
• Prepare correspondence, including meeting minutes, for project team and/or customer.
• Organize and partner with PL in managing internal project team and customer meetings.
• Prepare project status reports and presentation materials for internal project team and customer meetings.
• Manage and coordinate core file reviews and support audits as needed. Drive e Trial Master File (eTMF) filing compliance focusing on completeness, timeliness and quality.
• Manage project specific eTraining and oversee compliance.
• Coordinate and support onboarding of new Key Project Team Members and system access.
• Monitor project metrics and make required updates in IQVIA systems to ensure accurate and timely reporting is available to senior management.
• Participate in regional initiatives to support Project Management Analyst (PMA) community and aid personal development.

What We're Looking For

• Bachelor's Degree Life sciences or other related field Req
• Minimum 2 years of prior relevant experience as a PMA.
• Communication - strong written and verbal communication skills including good command of English language.
• Problem solving - problem solving skills.
• Results-oriented approach to work delivery and output.
• Collaboration - ability to establish and maintain effective working relationships with coworkers, managers and clients.
• Cross-collaboration - ability to work across geographies displaying high awareness and understanding of cultural differences.
• IQVIA Core Competencies - ability to demonstrate all IQVIA competencies (Client Focus, Collaboration, Communication, innovation, Ownership).

Build Your Future with IQVIA

If you're looking for a role that combines clinical trial delivery, project leadership, sponsor partnership and career growth, we would love to hear from you. At IQVIA, you will have the opportunity to work on innovative studies, collaborate with industry-leading sponsors, leverage cutting-edge technology and develop your career within a global organization dedicated to transforming healthcare and improving patient outcomes worldwide.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.