Programme Officer

EIT Urban Mobility; Barcelona; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

27 days of paid time-off

Private health insurance

Flexible hours and remote working options

Yearly training catalogue

Bike to work

Job summary

A European transportation initiative is looking for a Programme Officer to oversee the launch and management of proposals, ensuring compliance with EIT requirements. This role requires detailed project monitoring, collaboration across teams, and strong IT skills. Ideal candidates should have a background in EU programmes, excellent English skills, and the ability to work in dynamic environments. This full-time position is based in Barcelona, offering remote options and a supportive work culture.

Qualifications

• At least 5 years of experience in progress monitoring and reporting for EU programmes.
• Experience in public or private sector consultancy projects.
• Strong international and multicultural experience.
• Comfortable working to tight deadlines in a dynamic environment.
• Proven ability to capture and analyse large data sets using IT tools; strong MS Office skills.
• Strong presentation skills in English and ability to translate complex rules into guidelines and trainings.
• Significant international and multicultural experience, especially with European matrix organisations.

Responsibilities

• Support the launch, evaluation, and management of calls for proposals.
• Oversee project monitoring and reporting to ensure adherence to EIT requirements.
• Manage calls for tenders, ad-hoc grants, etc.
• Ensure smooth collaboration between Operations teams (PMO, Finance, Legal, IT) and other areas of the organisation.
• Manage calls for tenders, ad-hoc grants, etc., and support BP submission, amendments and reporting.
• Data analysis and information gathering to facilitate portfolio management and internal performance reporting.
• Write reports, briefings and presentations.

Skills

Written and spoken English (C1)

Attention to detail

Proven capability with IT tools

Strong presentation skills

Flexibility in dynamic environments

Multicultural experience

Tools

Microsoft Office

Power BI

NetSuite

Job description

Join to apply for the Programme Officer role at EIT Urban Mobility

Application deadline: 12 January 2026 at 13:00 (Barcelona time)

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge.

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.

Key responsibilities

Reporting to the PMO Programme Manager, the Programme Officer is responsible for supporting the launch of calls for proposals and overseeing the evaluation process, ensuring that all activities comply with EIT requirements. He/She will also oversee the monitoring and reporting of a portfolio of projects from the various Business Plans financed by the EIT.

• Support, coordinate and oversee the launch, evaluation, and management of calls for proposals in collaboration with the EIT Urban Mobility Business Areas.
• Support, coordinate and oversee project monitoring and reporting in collaboration with EIT Urban Mobility Business Areas, ensuring projects meet contractual obligations and that progress, budget, and performance are tracked and reported on a timely basis.
• Support the optimisation and/or implementation of processes and tools (including IT tools) that help EIT Urban Mobility have full overview of activities progress and performance.
• Ensure seamless procedures between the Operations teams (PMO, Finance, Legal, IT) and other areas of the organisation (Communications, Business Areas, Innovation Hubs).

Additional responsibilities

• Manage calls for tenders, ad-hoc grants, etc.
• Support all processes related to the EIT-funded Business Plans (BP submission, amendment and reporting).
• Support with data analysis and information gathering and management that facilitate (i) portfolio management and communication, both internally and to stakeholders, and (ii) internal performance management at organisational level.
• Write reports, briefings and presentations.

What you will bring along the way

We’re looking for proactive, solution-focused people with a positive “can-do” attitude who are flexible, resilient, and comfortable working to tight deadlines in a dynamic environment. You’ll be detail-oriented and reliable, with a passion for operations and processes, and enjoy collaborating as part of a team to deliver a varied range of activities.

An ideal candidate would strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission.

Must-have skills and experience

• Written and spoken English (C1).
• A talented portfolio manager with at least 5 years of experience in the progress monitoring and reporting of Horizon Europe (or previous Framework Programmes) or of any other EU programmes / projects (ERDF, Interreg, etc.). Alternative experiences in the public or private sector will also be considered, which may include the delivery of consultancy projects, management of EU/National/Regional funding, performance/financial management, corporate functions and reporting, etc.
• Independent and results-oriented, with excellent attention to detail, able to understand organization goals and strategies.
• Flexible and comfortable working to tight deadlines in a dynamic environment.
• Proven capability and confidence to work with IT tools to efficiently capture and analyse large amounts of data. Excellent command of Microsoft Office.
• Strong presentation skills in English and ability to translate potentially complicated rules and regulations into simple and concise guidelines and trainings.
• Strong international and multicultural experience, especially in working with (European) matrix organizations.

Nice-to-have skills

• Ability to use Power BI or other Business Intelligence tools. Previous experience with NetSuite.
• Experience in working in corporate environments or Foundations.
• Proven experience of project portfolio management and project/programme operations. Demonstrable Project Management skills (PMP, etc.).

What's in it for you

• Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
• Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
• Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energise.
• A yearly training catalogue to support your career development.
• A tax benefit powered by Cobee, allowing you to save on your personal income tax.
• A Private health insurance borne by the Company.
• Work in a modern, flexible and collaborative workspace, located in the 22@ area.
• Bike to work and park safely in our premises.

Kindly note that this is a permanent and full-time position, and it is based in Barcelona.

Possibility to work from home 2 days a week.

No relocation expenses are granted.

Application Process

General Conditions:

• by the closing date of this call candidates must: be a national of an EU Member State or have a working permit valid to work in Spain;
• enjoy their full rights as citizens;

If you are interested this position, please complete and submit your application before the deadline on our online application platform: BambooHR.

Equal Employment Opportunity Statement

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

Data Protection Disclaimer

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

• to enable you to submit your CV to apply for specific jobs;
• to match your details with the job vacancies and to eventually contact you;
• to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;
• to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted.

Seniority level

Associate

Employment type

Full-time

Job function

Project Management, Administrative, and Other

Industries

Transportation Programs