Office Manager & Finance support

Empresa Confidencial; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A well-established multinational company in Barcelona is seeking an experienced Office Manager to oversee daily operations within the office. This role combines office management duties with administrative support to the HR and Finance departments, ensuring operational efficiency and effective coordination among various stakeholders. The ideal candidate will have a relevant degree, 2–4 years of experience in a similar role, and excellent organizational skills. Proficiency in English is required, while Spanish is advantageous. This position is critical for maintaining a well-organized workplace.

Formación

• 2-4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Strong command of digital tools used in business operations.

Responsabilidades

• Manage office facilities, equipment, and supplies to ensure operational readiness.
• Coordinate meeting rooms, internal events, and office logistics.
• Act as the main contact for external suppliers and service providers.
• Provide HR administrative support, including onboarding coordination.
• Support Finance-related tasks like invoice processing and budget tracking.
• Ensure compliance with internal policies and operational standards.

Conocimientos

Organizational skills

Attention to detail

Proactivity

Reliability

Professional proficiency in English

Spanish proficiency

Educación

Degree in Business Administration, Management, HR, Finance, or related field

Herramientas

MS Office

Descripción del empleo

to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions.

This is a hands-on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders.

Role Overview

The Office Manager will be responsible for the smooth and efficient running of office operations, acting as a central point of contact for office-related coordination. The role combines office management responsibilities with administrative support to HR and Finance, contributing to structured and reliable business operations.

Key Responsibilities

• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering).
• Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes.
• Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination.
• Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality.
• Support internal coordination initiatives and contribute to ongoing process improvements.
• Ensure compliance with internal policies and operational standards.

Candidate Profile

Degree in Business Administration, Management, HR, Finance, or a related field.

2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.

Strong organizational skills, attention to detail, and a high level of discretion.

Proactive, reliable, and comfortable working across multiple stakeholders.

Professional proficiency in English (B2 or higher); Spanish is an advantage.

Strong command of MS Office and general digital tools.